AI Job Summary
Experience providing administrative and reception support in psychology/medical/allied health or similar services.
Experience managing appointments and clinician calendars using practice management software (e.g., Cliniko).
Experience processing payments and Medicare/health fund rebates and other billing administration.
Role Type
On-site Permanent Part-time Mid-level Senior
Pay Rate
$32 AUD – $34 AUD (Hour)
Description
Administrative Assistant – Psychology Practice
MindTree Psychology | Mermaid Beach
Permanent part-time | ***** hours per week
$32–$34 per hour + superannuation, depending on experience
About MindTree Psychology
MindTree Psychology is a boutique psychology practice located in Mermaid Beach, providing evidence-based psychological services to individuals, couples, families and organisations.
We are looking for a warm, organised and capable
Administrative Assistant
to join our team and help support the day-to-day administration of the practice.
This is a part-time role of approximately
***** hours per week
, with some flexibility around the specific days and hours for the right person.
About the role
Working alongside our Practice Director and clinical team, you will provide administrative and reception support to help ensure the practice operates smoothly and our clients receive a welcoming, professional experience.
The role will include a range of responsibilities such as:
Welcoming clients and providing friendly, professional reception support
Answering telephone and email enquiries and assisting clients with bookings
Managing appointments and clinician calendars through Cliniko
Processing payments, Medicare and health fund rebates and other billing administration
Manage incoming and outgoing mail, ensuring timely distribution and dispatch.
Maintaining accurate and confidential client records
Assisting with client correspondence, referrals and administrative follow-up
Supporting clinicians with day-to-day administrative tasks




Monitoring and responding to enquiries and assisting with new client intake
General office administration, including filing, data entry and maintaining practice systems
Assisting with the smooth day-to-day running of the practice
Providing general administrative support to the Practice Director and wider team as required
Confident communicating with clients, clinicians, and external stakeholders, including providing clear and concise information.
Comfortable learning and working across different software and practice systems, with a methodical approach to system adoption.
We are looking for someone who is:
Warm, approachable and professional
Highly organised and able to manage competing priorities
Previous experience in a psychology, medical, allied health, or other professional services environment is highly regarded, particularly experience with practice management software, Medicare, private health insurance, or client administration.
Confident communicating with clients, clinicians and external stakeholders
Attentive to detail and committed to maintaining confidentiality
Comfortable learning and working across different software and practice systems
Calm and professional when dealing with sensitive or sometimes challenging situations
A genuine team player who takes pride in contributing to a positive workplace
Previous experience in a psychology, medical, allied health or other professional services environment would be highly regarded, particularly experience with practice management software, Medicare, private health insurance or client administration.
Experience with
Cliniko, HICAPS or Medicare/PRODA
would be advantageous,



but is not essential as training will be provided.
What we offer
Permanent part-time employment of approximately ***** hours per week
A supportive and professional team environment
A beautiful boutique practice in Mermaid Beach
Variety in the role rather than a purely reception-based position
The opportunity to work alongside an experienced team of psychologists
Training and support to become familiar with our systems and processes
$32–$34 per hour + superannuation, depending on experience
If you are an organised, personable administrator who enjoys working with people and would like to be part of a warm and professional psychology practice, we would love to hear from you.
Company Overview
MindTree Psychology is a boutique Clinical Psychology practice in the heart of Mermaid Beach, Gold Coast. Since **** we've been guided by three things: skilled excellence, compassion, and respect, both for our clients and for each other. What sets us apart is the calibre of our team. Our practitioners are qualified Clinical Psychologists, Doctorate and Masters-level clinicians who have completed the most demanding training pathway in the profession. We pair gold-standard research with warmth, presence, and a deep respect for each person's individual story, because we believe effective therapy begins with an authentic relationship. Our culture is collaborative rather than competitive. Psychologists here are supported by a dedicated administrative team, offered personalised career coaching, and actively encouraged to shape new services in the areas they're most passionate about. We build caseloads around clinical interests, not just availability. Our purpose-built practice reflects the same care we bring to our work: light-filled consulting rooms with hinterland views, designed for calm and ease, just 400m from the beach. Growing minds. Nurturing wellbeing. If that resonates with how you practise, we'd love to hear from you.
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📌 Administrative Assistant – Psychology Practice (Queensland)
🏢 Employment Hero
📍 Queensland