Job Title Payroll and Accounts Officer
Job Type Full-time or Part-time 0.8FTE
Reports To Finance Manager
Direct Reports Nil
Internal
RelationshipsFinancial Accountant, Finance Administration Officer & CASO, HR Coordinator
External
Relationships
Third Party Organisations including QLeave, RemServe, various Superannuation
Location Toowong
Role Overview
The Payroll and Accounts Officer supports the effective financial management of BUSHkids through the accurate and efficient
processing of fortnightly payroll, accounts payable/receivables, staff expense claims, credit card reconciliations, and preparation of
payment runs while ensuring compliance with relevant legislation, awards and policies and procedures.
The role is also responsible for providing finance administration support to other members of the finance team and contributes to
effective operation of the organisation through financial controls, reconciliation and stakeholder support.
All employees are responsible for ensuring their work activities align with the BUSHkids values of:
Child-focused and family-centred
Accountable
Key Performance Deliverables
Payroll & Employee Entitlements
Prepare and process fortnightly payroll, including manual calculations where required and upload payroll banking files to CommBiz.
Complete statutory lodgments that includes PAYG withholding; QLeave portable long service leave (quarterly); prepare, reconcile and submit RemServ deduction lists (fortnightly); Superannuation uploads and reconciliation of superannuation invoices (fortnightly).
Input Reportable Fringe Benefits Amounts (RFBA) into the payroll system for Single Touch Payroll (STP) reporting and annual payment summaries.
Ensure accurate recording of wages/payroll and staffing-related financial data through reconciliations, reviews and audit activities.
Reconcile and processes employee-related financial transactions, including expense claims.
Maintain the Professional Development (PD) register and monitor expenditure (actuals) against allocated PD budgets for reporting purposes.
Ensure all employee and payroll-related financial data is accurately recorded, maintained, and reconciled within finance systems ensuring compliance with organisational and statutory requirements with relevant awards, industrial agreements and legislation.
Accounts Payable & Accounts Receivable
Set up and process weekly supplier payments via electronic bank transfers and BPAY.
Prepare and process invoices for supplier payments, employee reimbursements, and other financial disbursements within required timeframes.
Review and reconcile supplier statements and ensure timely and accurate payment of approved invoices.
Process IT and telecommunications invoices, including accurate cost allocations.
Manage the Accounts Receivable (AR) function, including creation and issuance of customer invoices.
Investigate and resolve invoice discrepancies, pricing issues, and other irregular transactions where required.
Perform monthly AR ageing analysis/reviews and follow up outstanding balances as required.
Maintain customer records to support effective customer management and follow up outstanding balances to support timely collection of Accounts Receivable.
Respond to AP/AR queries in a timely and professional manner, ensuring effective follow-up and resolution.
Finance Administration & Shared Services Support
Monitor and manage the finance email inbox.
Respond to enquiries via telephone, website and email and resolve queries in a timely manner or refer to appropriate staff member.
Provide reception relief and front office support when required to ensure smooth operation of shared services function.
Maintain finance systems and workflows in accordance with organisational policies, internal controls, and statutory requirements.
Participate in projects and other initiatives/duties as required by Line Management.
Role Accountabilities
Payroll & Accounts Administration
Process fortnightly payroll and maintain accurate employee payroll records in line with organisational and statutory requirements.
Process accounts payable transactions, including reviewing invoices, coding, obtaining approvals, and preparing payment runs.
Reconcile employee expense claims, credit cards, petty cash, and supplier accounts within required timeframes.
Maintain accurate financial records,



registers, and supporting documentation across finance systems.
Support month-end finance activities including reconciliations, journals, and reporting preparation.
Financial Support
Assist with the preparation of financial information and reports to support organisational operations and compliance requirements.
Monitor and investigate discrepancies or irregular transactions, escalating issues as required.
Support audits, acquittals, and other reporting activities through accurate and timely financial administration.
Stakeholder & Team Support
Respond to finance and payroll enquiries from employees, suppliers, and managers in a professional and timely manner.
Contribute to monitoring the finance inbox and ensure follow-up of finance-related matters.
Work collaboratively with the Finance Team and broader organisation to support effective financial processes and service delivery.
Improvement
Contribute to improvements in finance systems, processes, and workflows to enhance efficiency and accuracy.
Participate in projects and other business initiatives as required.
It is expected that the following behaviours will be demonstrated by the Payroll and Accounts Officer on a day-to-day basis when performing the key accountabilities of their role.
CAPABILITY Behavioural Descriptor
Adaptable
Works effectively with Finance and Claims Administration Officer in relation to AP/AR functions, petty cash reconciliations, lease management and general finance administration support.
Actively contributes to finance team objectives, including cross training to build capability and resilience across the finance function.
Supports the broader finance team and organisation, contributing positively to team outcomes and supporting colleagues when required.
Adapts to changing priorities and supports organisational initiatives with a positive and solutions focused mindset.
Attention to Detail
Maintains a high level of accuracy across payroll, reconciliations, AP/AR functions, and financial records and systems.
Ensures registers, ledgers, and workflow records are accurate and up to date.
Applies analytical skills to identify variances and support accurate financial reporting.
Initiative
Takes a proactive approach to problem solving and follows through on tasks with minimal supervision.
Identifies and resolves payroll, accounting, or system issues and investigates discrepancies before they escalate.
Identifies opportunities to improve finance processes, workflows, and system efficiencies.
Accountability
Takes responsibility for completing work accurately, confidentially, and within required timeframes.
Demonstrates reliability and consistency in meeting operational and reporting requirements.
Ensures compliance with organisational policies, procedures, and statutory obligations relevant to the role.
Time Management
Manages competing priorities effectively to meet payroll, payment and reporting deadlines.
Organises workload efficiently to ensure recurring and ad hoc tasks are completed on time.
Responds to changing demands while maintaining accuracy and attention to detail.
Professionalism
Handles sensitive payroll and financial information with confidentiality, professionalism, and ethical conduct.
Acts with honesty, transparency, and fairness in all interactions with colleagues, management, stakeholders, and external parties.
Maintains a professional and respectful approach when responding to finance and payroll enquiries or resolving issues.
Role Selection Criteria
It is expected that a successful candidate for the position of Payroll and Accounts Officer can satisfy the below listed selection criteria for the role.
Qualifications • Finance and/or Business Administration tertiary qualifications, training and/or relevant qualified experience
Experience • Experience with payroll processing
Knowledge & Skills
MS-Office suite, TEAMS experience
Experience using Employment Hero (highly desirable)




Varied business systems experience, including experience with Oracle NETsuite (preferable).
Behaviours
High attention to detail, accuracy, and applies initiative and strong problem solving skills, working autonomously with minimal supervision.
Able to manage competing priorities effectively with a deadline driven approach.
Works collaboratively in a team-oriented mindset.
Demonstrates integrity, professionalism, and clear communication.
Other
Requirements
Combined NDIS Worker Screening Clearance and Blue Card
Current C Class QLD Driver Licence
Proof of Hepatitis B Vaccination status
Promote a professional and welcoming image for BUSHkids, engaging with all stakeholders respectfully and courteously.
Uphold BUSHkids' Code of Conduct and ethics, aligning with the organisation's mission and values.
Interact with BUSHkids staff in a professional and respectful manner, fostering a positive work workplace.
Adhere to BUSHkids policies and procedures and ensuring compliance with Workplace Health and Safety practices.
Provide clients with prompt and professional service, addressing their needs with courteous attention.
Maintain strict confidentiality at all times, safeguarding both client and BUSHkids sensitive (personal and health) information.
Carry out all reasonable directions of the direct Line Manager, to the position as part of the role.
Use good judgment when sharing information with relevant authorities, ensuring privacy and legal compliance.
Demonstrate strong interpersonal and communication skills, fostering positive interactions with colleagues and clients.
Maintain a professional appearance and demeanour, displaying friendliness and courtesy in all interactions.
Represent BUSHkids with confidence, professionalism, and a positive attitude at all times.
Perform all duties with diligence, honesty, integrity, and a positive approach, contributing to a collaborative workplace.
Display a strong commitment to accuracy, attention to detail, and high-quality work.
Collaborative approach combined with the ability to work autonomously, balancing teamwork and independence.
Prioritise and organise tasks effectively to ensure timely completion and meet organisational goals.
Actively participate in team and staff meetings, contributing ideas and engaging in discussions.
Demonstrate a commitment to ongoing professional development, attending required training sessions both in-house and externally when required
Additional Information
BUSHkids is a not-for-profit organisation, and the ongoing duration of this position is dependent on the availability of continued funding and is at the discretion of the direct manager according to service needs.
Each staff member will be appointed to the most appropriate classification level based on their experience.
A criminal history check may be conducted on the successful applicant with the Queensland Police Service.
A discipline history check may be conducted on the successful applicant.
All staff are required to complete a six-month probationary period upon commencement of employment.
All staff are ultimately responsible to the Chief Executive Officer of BUSHkids.
As BUSHkids is a not-for-profit organisation, participation in fundraising activities may be required.
BUSHkids enforces a non-smoking policy across all buildings, grounds, and motor vehicles.
Willingness to travel and stay overnight may on occasion be required for this position.
Performance Review & Position Description ReviewThis position description serves as a guide to the scope and range of activities and behaviours that are required of the incumbent
and may change at any time according to the needs and priorities of the company.
Any changes to the requirements of the Payroll
and Accounts Officer position description will be communicated to the role incumbent at such time that a change is made.
The Payroll and Accounts Officer performance will be reviewed in line with the BUSHkids Performance Plan and Review Procedure
in accordance with the role expectations communicated in this position description as updated from time to time.
EMPLOYEE ACKNOWLEDGEMENT
I acknowledge that I have read and understood the above Position Description and I accept the role and responsibilities contained
within this position.
Signed Date
Name
#J-*****-Ljbffr

📌 Payroll & Accounts Officer - Toowong (Brisbane)
🏢 BUSHkids
📍 Brisbane