About the Role
We are seeking a highly organised, professional, and proactive Professional Assistant to the Operations Director to join our team based in Jandakot. This role is ideal for an experienced administrative professional who thrives in a fast-paced, project-based operational environment and can provide high-level support to ensure the smooth running of daily activities.
The successful candidate will play a key role in supporting the Operations Director through effective diary management, meeting coordination, communication support, and general administrative assistance.
Key Responsibilities
In this role, you will be responsible for providing professional and confidential administrative support to the Operations Director, including:
Managing a busy diary and coordinating appointments
Scheduling meetings and preparing meeting invites
Assisting with travel arrangements and logistics where required
Preparing correspondence, documents, and presentations
Taking meeting minutes and following up on action itemsSupporting communication between internal teams and external stakeholders
Assisting with project administration and operational coordination
Maintaining organised records, files, and documentation
Providing general secretarial and business administrative support




Assisting with ad hoc tasks to support the Operations Director and broader operational team
About You
To be successful in this role, you will have:
3 to 5 years' experience in an administrative or assistant role within a project-based operational environment
Strong written and verbal communication skills
Excellent organisational and time-management abilities
Proven experience managing diaries and scheduling meetings
A professional, discreet, and approachable manner
Strong attention to detail and the ability to manage multiple priorities
Good judgement, initiative, and the ability to work independently
Strong proficiency in Microsoft Office and general business systems
Qualifications
A qualification in Secretarial Studies, Business Administration, or an equivalent field will be advantageous
Why Join Us?
This is an exciting opportunity to join a dynamic operational setting where you will play an important support role in helping drive efficiency and coordination at leadership level. You will be part of a professional team and have the opportunity to contribute meaningfully to the success of the business.
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📌 Project Coordinator / Operations Administrator (Western Australia)
🏢 Xcalibur
📍 Western Australia