We are currently partnering with a leading financial planning firm to recruit an experienced, highly capable Executive Assistant. Supporting the Managing Director and Senior Financial Advisers, you will play a critical operational role as a key point of contact for clients, executive leadership, and industry partners.
Work Type: Full-Time (Monday - Friday, 37.5 hours/week)
Location: City Fringe / Near City
Work Type: Full-Time (Monday - Friday, 37.5 hours/week)
Key Responsibilities
Executive Administration & Calendar Management: Provide proactive, high-level administrative support to the executive leadership team, managing complex diaries, inbox triaging, travel arrangements, and expense reconciliations.
Governance & Practice Support: Prepare agendas, collate and distribute meeting packs, attend formal management and compliance meetings, take accurate minutes, and track action items.
Client Service & Issue Resolution: Professionally manage, triage, and resolve high-level client and stakeholder enquiries, escalating complex financial or service matters appropriately while maintaining confidentiality.
HR & Practice Operational Support: Assist the executive team with confidential HR administration, team records, and general practice administrative tasks.
Stakeholder Engagement:



Act as a warm, professional first point of contact for senior leadership, handling all interactions with high discretion and skilled standards.
Key Requirements
Experience: Proven track record in an Executive Assistant or Executive Support role supporting C-suite leaders or Senior Financial Advisers.
Governance & Minute Taking: Strong background drafting agendas, attending formal business/committee meetings, and delivering concise, accurate minutes.
Discretion & Confidentiality: High level of professional maturity, maintaining absolute discretion when handling sensitive client portfolios, financial records, and executive communications.
Conflict & Resolution: Exceptional interpersonal skills with the ability to handle complex client enquiries calmly and diplomatically.
Technical Skills: Advanced proficiency across Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and exposure to financial planning software (e.g., Xplan) is highly regarded.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
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📌 Executive Assistant (Adelaide)
🏢 Randstad - Australia
📍 Adelaide