Reporting to:
Executive Manager Community & Public Health and Executive Manager Primary Care & Ageing
Location:
Lucas
Employment Type:
Ongoing
Salary:
$***** per hour
Join BCH as the trusted support to two Executive Managers leading services that make a real difference across our community.
We're looking for an exceptional Executive Assistant to support two Executive Managers who are leading service delivery across Ballarat Community Health (BCH).
This is an opportunity to partner with experienced leaders, build strong relationships across the organisation, and play a key role in supporting services that make a genuine difference in our community every day.
As a trusted member of the Client Services Division, you'll provide high-level executive and administrative support across a diverse and fast-moving portfolio. From managing complex diaries and coordinating meetings to supporting projects, preparing professional documents and assisting with tenders, you'll help keep priorities moving and ensure things run smoothly behind the scenes.
What you'll be doing
Provide high-level executive and administrative support to two Executive Managers, including diary and email management
Coordinate meetings, stakeholder engagement activities and committee support, including agendas, logistics, documentation and follow-up actions
Support the planning, coordination and delivery of projects and organisational initiatives
Manage research and health information requests and associated processes
Coordinate training and professional development activities as required




Support communication and information sharing across the Client Services Division
Prepare high-quality documents, presentations, surveys and intranet content
Assist with the development and submission of tenders and funding applications
Liaise professionally with internal and external stakeholders, representing BCH and the Executive Managers in all communications
Provide backfill support to Executive and Board functions within the CEO Office when required
What you'll bring to the team
We're looking for someone who is highly organised, proactive and professional, with the ability to build strong relationships and confidently manage competing priorities.
You will bring:
Experience providing executive or high-level administrative support
Exceptional organisational and time management skills
Solid written communication skills and attention to detail
The ability to exercise sound judgement, discretion and confidentiality
Confidence working across a range of systems, projects and administrative functions
A proactive approach and the ability to anticipate needs and solve problems
Strong interpersonal skills and the ability to work effectively with a diverse range of stakeholders
Most importantly, you'll enjoy being the person who brings structure, coordination and support to busy leaders and teams,



helping them focus on delivering great outcomes for our community.
Why join Ballarat Community Health?
For more than 45 years, Ballarat Community Health has been supporting people to live healthier, more connected lives. We're a not-for-profit community health organisation with around 300 staff across Ballarat and the Western Region.
What makes BCH special is our people. We're passionate about our work, supportive of each other, and committed to creating positive change in the communities we serve.
For further enquiries about this role, please contact Joanne Gell, Executive Manager Community and Public Health on **************
Applications must be submitted by
11:59pm on Sunday 6 September ****.
Interviews will take place on Friday 11 September ****.
Safety and inclusion
BCH is committed to inclusive and accessible recruitment. If you require adjustments during the recruitment process, please contact the People and Culture team at and let us know.
BCH takes the safety, dignity and wellbeing of children, older people and vulnerable people seriously. We expect all staff to uphold these standards in their work.
We are committed to a diverse and inclusive workforce. We value different life experiences and perspectives and provide care to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability or sexual orientation.
Join BCH as the trusted support to two Executive Managers supporting services that make a real difference across our community.
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