There are three reasons why people enjoy working at Prosperity: Our people, our clients and our innovative culture. We call this our Prosperity DNA.

About Prosperity

Prosperity is an award-winning, mid-tier full-service firm, ranked 39 in AFR top 100. We care about our people and pride ourselves on our values of trust, respect, and innovation, fostering a supportive culture and shared purpose in creating the firm of the future. Prosperity is accredited as a Great Place to Work and has an excellent culture, competitive salary packages & benefits plus contemporary, attractive offices in three CBD locations.

About The Role

As the Executive Assistant to the CEO, you will provide high-level executive support to the Chief Executive Officer, ensuring the smooth and efficient coordination of daily operations, communications and strategic initiatives. This role requires exceptional organisational capability, attention to detail, and professionalism in managing multiple priorities in a professional fast-paced environment.

Role Responsibilities

Executive and Team Support

Provide proactive and confidential assistance to the CEO and Leadership Team.

Coordinate and prioritise Outlook movements including calendar management, scheduling and actioning.

Monitor and manage the CEO’s inbox, drafting responses and ensuring timely follow-up on key matters.

Reporting and Documentation

Coordinate, draft, collate and distribute reports and presentations.

Prepare and format correspondence, proposals, and internal communications.





Draft and publish communications and presentation materials for internal and external audiences.

Meetings and Events

Schedule and coordinate meetings, ensuring documentation and follow-up actions are completed.

Manage travel arrangements (domestic and international) including research, bookings and itineraries.

Oversee planning of internal and client events, including venue analysis, facilities, catering and travel logistics.

Projects and Administration

Support CEO-led projects including scheduling, analysis and reporting.

Manage invoices and expenses, including reconciliation and approvals.

Conduct compliance and ASIC searches as required.

Enter and process leave applications and approvals.

Ensure timely timesheet entry and submission.

Provide hospitality services as required.

What you’ll bring:

Certificate IV or Diploma in Business Administration or similar.

Experience as a Executive or Personal Assistant at executive level, ideally in a professional services environment

Proven ability to take initiative, prioritise tasks, and work autonomously

Excellent written and verbal communication skills

Strong attention to detail with a commitment to meeting deadlines

Advanced skills in Microsoft Office Suite

A professional, courteous manner and a client-first approach

If you thrive on delivering exceptional service and love being at the heart of where decisions are made, we’d love to hear from you.

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📌 Executive Assistant to CEO (Newcastle City Council)
🏢 Prosperity Advisers
📍 Newcastle City Council