Your recent companyJoin a respected healthcare organisation during a critical period of executive support. This short-term opportunity (approximately 1–2 months) requires a highly experienced C-suite Executive Assistant to provide seamless support at CEO, Board and Executive Leadership level. Working in a fast-paced and purpose-driven healthcare environment, you will act as a trusted business partner, managing complex priorities, supporting governance functions and ensuring the Executive Office operates with efficiency and professionalism. This role is ideal for a polished, proactive Executive Assistant who thrives in high-accountability environments and is confident supporting senior leaders at the highest level.

Must have

- Unrestricted Work Rights
- Immediate Availability

Your new role

- Provide exceptional executive support to the CEO and senior executives, managing complex diaries, travel arrangements, correspondence and competing priorities.
- Act as a trusted business partner and gatekeeper, managing highly confidential information with the utmost discretion and professionalism.
- Lead all Board and Committee administration, including preparing Board papers, agendas, minutes, governance documentation and meeting coordination.
- Develop and manage executive reporting packs, briefing papers, presentations and strategic documentation for senior leadership and Board meetings.
- Coordinate stakeholder engagement across the Board of Directors, Executive Leadership Teams, government representatives and external partners.
- Manage executive and board meeting schedules, ensuring timely follow-up of actions, decisions and governance requirements.
- Provide support across strategic projects, organisational initiatives and executive priorities.
- Prepare high-level communications, presentations,



reports and confidential correspondence on behalf of senior executives.
- Oversee executive expenses, approvals and budget administration.
- Drive operational efficiency by identifying process improvements, enhancing workflows and implementing best-practice executive support processes.
- Build strong relationships across the organisation while serving as a key liaison between the Executive Office, Board and key stakeholders.

What you'll need to succeed

- Extensive experience supporting CEOs, Executive Directors, Board Chairs, C-suite executives or Executive Leadership Teams.
- Demonstrated experience providing high-level Board and governance support, including Board papers, agenda preparation, governance reporting and minute-taking.
- Outstanding stakeholder management skills with the confidence to engage with senior executives, Board Directors and external stakeholders.
- Exceptional organisational skills with the ability to manage multiple priorities, shifting deadlines and highly complex schedules.
- Strong business acumen and the ability to anticipate executive needs while exercising sound judgement and initiative.
- Excellent written and verbal communication skills, including experience preparing executive-level reports, presentations and correspondence.
- Advanced proficiency across Microsoft Office 365, particularly Outlook, PowerPoint, Word and Excel.
- A highly professional, polished and resilient approach, with a proven ability to maintain absolute confidentiality.
- Previous experience supporting senior executives within healthcare, hospitals, aged care, community health, disability, not-for-profit or similarly complex environments will be highly regarded.
- A proactive, solutions-focused mindset with the ability to work autonomously and add value from day one in a short-term assignment.

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📌 Executive Assistant (Melbourne)
🏢 Rashi Joshi
📍 Melbourne