Admin officer role is to ensure staff are site compliant, general reception and administration duties and be the "Director of First Impressions" for visitors and callers to Mainstream Industries office.
Maintain employee personnel files and induction status.
Key responsibilities
Complete "Onboarding" process for all current employees
Organise and book inductions, training and medicals for all employees (existing & new recruits)
Ensuring that employees are site compliant and ready to work
Accounts support (Payable and receivable) to cover leave etc
Receptionist duties (greeting visitors to the office and taking & making telephone calls)
Data entry as required
Provide administration support as required to other staff
About you
Minimum of three (3) years experience in a reception and administration support role
Proven organisational skills with the ability to prioritise conflicting demands




High level of initiative and the ability to work with minimal supervision
Experience with Avetta (Pegasus) and Ideagen
Well developed verbal and written communication skills
High level accuracy and attention to detail
High level computing skills using the MS Office suite
Proven ability to maintain the strictest confidentiality
Preferred: Tertiary qualifications in Office Administration
school hours and flexible working arrangement will be considered for the right person
About us
Mainstream Industries delivers excellence in industrial and commercial cleaning services that our customers contract us to deliver, throughout Newcastle and the mining sites in the Hunter Valley.
Mainstream currently operates from the Head Office in Singleton.
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📌 Administration All Rounder (Singleton)
🏢 Mainstream Industries
📍 Singleton