Job Description
Working for a well-established and award winning national electrical services company and reporting into the Division Manager, this Division Administrator position will involve you supporting the electrical engineering services team with a range of administrative, customer services and operational tasks that need to be carried out in a timely, effective, and effective manner to ensure work deadlines can be consistently achieved on time and on budget.
Location: Western suburbs
Key Responsibilities include but are not limited to
Maintain archive registers
Minute taking
Follow up debtors
Keep open jobs files up to date
Records/customer/clientsystems upkeep
Scheduling work forelectricians/technicians
Organise induction and training
Assist with project/service job admin activities
Entering timesheets (weekly)
Undertake invoicing including progress claims
Provide support to Payroll, HSE, Finance departments as required
Booking accommodation for staff
Managing Client Portals
Working for a well-established and award winning national electrical services company and reporting into the Division Manager, this Division Administrator position will involve you supporting the electrical engineering services team with a range of administrative, customer services and operational tasks that need to be carried out in a timely, effective, and efficient manner to ensure work deadlines can be consistently achieved on time and on budget.
Location: Western suburbs
Key Responsibilities include but are not limited to




Maintain archive registers
Manage incoming divisional emails
Minute taking
General office duties including data entry
Follow up debtors
Keep open jobs files up to date
Records/customer/clientsystems upkeep
Customer services / call handling
Scheduling work forelectricians/technicians
Organise induction and training
Assist with project/service job admin activities
Entering timesheets (weekly)
Undertake invoicing including progress claims
Provide support to Payroll, HSE, Finance departments as required
Booking accommodation for staff
Managing Client Portals
Skills / Experience required:
Previous office-based administration experience is essential
Previous office-based experience gained in electrical, maintenance, construction services, HVAC, or facilities management environment will be very highly regarded
Cert IV Administration (or equivalent) preferred
Intermediate MS office, especially Word and Excel
Excellent time management, planning and organisation skills
High levelcommunication/customerservices capabilities
Attention to detail - do it right first time
Experienced in using Greentree or equivalent finance system preferred
Attitude is everything and you will have a fantastic work ethic and a can do' attitude
You will have the ability to naturally adapt to a fast-changing environment
PLEASE NOTE - To be considered for this position applicants must have the right to work in Australia.
Only shortlisted applicants will be contacted.

📌 Division Administrator (Sydney)
🏢 Red Appointments
📍 Sydney