Job Description
Location: Moffat Beach, Sunshine Coast QLD
Employment Type: Full-time, Monday to Friday
Compensation: $75,000 + super
Grow into the key admin role in a busy Sunshine Coast trade business.
Mister Shade designs, engineers and installs custom shade sails, awnings and umbrellas.
Ten years in, over 1,500 installations, and a team that works with homeowners, builders, architects, councils and commercial developers from the Sunshine Coast to Brisbane, the Gold Coast, Gympie and the Burnett.
We are growing, and we are looking for an Administration Assistant to grow with us.
Office Manager
Location: Moffat Beach, Sunshine Coast QLD
Employment Type: Full-time, Monday to Friday
Compensation: $75,000 + super
Grow into the key admin role in a busy Sunshine Coast trade business.
Mister Shade designs, engineers and installs custom shade sails, awnings and umbrellas.
Ten years in, over 1,500 installations, and a team that works with homeowners, builders, architects, councils and commercial developers from the Sunshine Coast to Brisbane, the Gold Coast, Gympie and the Burnett.
We are growing, and we are looking for an Administration Assistant to grow with us.
About the role
You will start as direct support to our Business Manager, learning our systems, our jobs and our clients from the ground up.
As your confidence builds you will progressively take ownership of the day to day administration of the business and step into our primary admin role.
Based in our Moffat Beach office, full time Monday to Friday, reporting to the Business Manager.




The role pays $75,000 plus superannuation.
What your week looks like
Customers and leads
Manage incoming calls, emails and correspondence for Mister Shade
Manage incoming leads and coordinate the sales pipeline
Book quotes and site visits, follow up quotes, and keep customers updated through their job
Keep customer records accurate and current
Scheduling and job coordination
Daily and weekly job scheduling, plus technician and field staff coordination
Run the ServiceM8 workflow: bookings, job updates, rescheduling and job files
Schedule concrete and vacuum excavation works, and check digging requirements at quoting stage
Schedule powder coating pickups and logistics
Coordinate with field staff on schedules, materials and daily updates
Organise job files, approvals, engineering documentation and council paperwork
Supplier communication, coordination and job costing support
Finance and reporting
Prepare and send quotes, invoices, receipts and purchase orders through Xero
Weekly KPI tracking and reporting
Accounts payable and receivable, including overdue follow ups
Bookkeeping support: ABA files, supplier invoices, data entry and reconciliation in Xero and Hubdoc




Payroll preparation and record keeping
Maintain licensing, insurance and compliance records (QBCC, public liability, WorkCover)
Keeping the office running
Assist with preparing contracts and other business documents
Maintain documentation, filing and internal records
Manage office supplies and general administrative needs
Maintain confidentiality of all client, financial and business information
Bring us your ideas on how we can do things better as you learn the business
What you will bring
Administration experience in a trade, construction or services business
Confidence with job management software (ServiceM8 or similar) and a knack for picking up new systems fast
Working knowledge of Xero, or a solid grasp of basic accounts processes
Strong written and verbal communication, because you will be talking with customers every day
Organised and accurate, and able to juggle competing priorities
A genuine go getter who takes initiative, asks good questions and takes pride in the detail
Trade or construction admin experience is what we are after, but if you are sharp, organised and hungry to learn, tell us why you are worth a look.
What we offer
$75,000 plus super
A transparent progression path into our key administration position
Direct mentoring from our Business Manager and exposure to every part of the business
A small, supportive team where your work is visible and valued
A stable, growing Sunshine Coast business
An office five minutes from Moffat Beach

📌 Office Manager (Queensland)
🏢 Mister Shade
📍 Queensland