Job Description
We are looking for a highly organised, proactive Executive Assistant to the CEO for a casual role of ***** hours per week, based primarily in our Noosa Heads office. This is a hands-on role supporting both the CEO's business and personal administration. Initially, there will be a focus on getting existing tasks organised and under control. The longer-term goal is to systemise, document and delegate recurring tasks so the CEO can focus on higher-value work.
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Key responsibilities
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Manage the CEO's business and personal administration.
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Manage recurring finance and administration including contractor payments, invoicing, cash-flow reconciliation, superannuation, insurance and subscriptions.
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Manage deadlines, renewals, follow-ups and outstanding actions.
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Help establish systems for tracking tasks, tickets and team progress.
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Identify inefficient or poorly managed processes and improve them.
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Coordinate information for the annual R&D; Tax Incentive claim.
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Document processes and transition recurring responsibilities to other team members.
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Provide personal administration including bookings, appointments and other tasks that help free up the CEO's time.
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About you
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Highly organised, reliable and detail-oriented.
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Proactive and comfortable taking ownership without being constantly directed.
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Comfortable working with numbers and financial administration.
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Good at creating easy systems and processes.
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Confident following people up and making sure things get done.
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Discreet and trustworthy with confidential business and personal information.
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A strong communicator who can work independently.
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Experience as an EA, PA, Operations Coordinator, Office Manager or Business Administrator would be valuable.
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Experience with Xero and business systems such as Microsoft 365, Jira or Slack is advantageous.

📌 Executive Assistant To The Ceo (Queensland)
🏢 Leading Directions
📍 Queensland