Based at our Hervey Bay Office, this is an exciting opportunity for an organised and motivated administrator to become part of a collaborative project team.
If you enjoy variety, thrive in a fast-paced environment and have a keen eye for detail, this role offers the chance to build a rewarding career with a stable and growing business.
About The Role
As our Site Administrator, you'll provide essential administrative support to the project team, ensuring day-to-day operations run efficiently and project documentation is managed accurately.
Your Responsibilities Will Include
Providing administrative support, including document preparation, reporting and correspondence
Managing high-volume data entry and maintaining spreadsheets using Microsoft Excel
Raising purchase orders, processing invoices and completing reconciliations
Assisting in the preparation of progress claims
Managing subcontractor claims and certifications through the ERP system
Maintaining project records, registers and filing systems
Manage applications such as Traffic Management Plan approvals with local authorities
Coordinating site documentation, including printing, scanning and document control
Supporting the wider project team with general administrative tasks
About You
You are a highly organised administrator with strong attention to detail and the ability to manage multiple priorities in a busy environment.




To Be Successful, You'll Have
Experience in an administration role with high-volume data entry
Strong Microsoft Office skills, particularly Excel, Outlook and Word
Excellent written and verbal communication skills
Previous experience within civil construction or a similar industry (highly regarded)
A current driver's licence and reliable transport
Full Australian working rights
Why Join Shadforth?
Job Stability – Be part of a leading civil contractor with a strong pipeline of projects across Queensland.
Growth opportunities – Develop your skills and build a long-term career with an established business.
Recognition – Celebrate your achievements through our Service Recognition Program.
ShadLife Programs – Enjoy wellbeing and awareness initiatives designed to support our people.
Inclusive Culture – Join a family-owned business that values teamwork, diversity and respect.
About Shadforth
Shadforth is one of Queensland's largest family-owned civil construction companies, proudly delivering projects for more than 50 years. With operations across Queensland and Northern New South Wales, we deliver residential and commercial subdivisions, roads, bridges and major infrastructure that help shape the communities where we live and work.
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📌 Administration Officer (Queensland)
🏢 Shadforth
📍 Queensland