Job Description
Administration Assistant / Officer | Project Office | Fantastic Employer
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A great opportunity to join a well-established Australian employer in their construction division, as an Administration Officer based out of a key project office in the South West.
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Known for a robust team culture and supportive workplace, there is low staff turnover and genuine investment in internal progression and development.
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This is a role for someone who enjoys owning the administrative function, being across the detail and proactively improving processes along the way - you will be working with a highly respected Project Manager, and their longstanding team to support a key construction project from the ground up. You will also work closely with the Head Office Administration team.
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Your role
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Sitting at the centre of a busy project environment, you will play a key role in supporting both the project admin, payroll admin and accounts function, ensuring operations run smoothly day-to-day for the site.
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Your responsibilities will include:
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Managing and maintaining employee timesheets, ensuring correct allocation of hours to support payroll processes
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Building strong relationships with internal teams and suppliers, providing timely updates and resolving queries efficiently
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Processing supplier invoices and supporting end-to-end accounts administration, including creating purchase orders, ensuring accuracy and compliance with internal procedures
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Coordination and administration support across the project, including document control and record keeping.
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Supporting Project Managers with reporting, reconciliation and project documentation
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Office Management of the site office day to day including ordering supplies, consumables, food etc.
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Creating purchase orders, general data entry and broader administrative support
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Contributing to process improvements and helping maintain efficient workflows across the team
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This role is full-time onsite based primarily from the Bankstown Project office with the team onsite from 7.00am which means this role suits an early bird.
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Who you are?
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You are organised, detail-oriented and reliable and enjoys being the person who keeps everything on track. You also enjoy a little banter and building strong connections with your team - this is a team that likes a laugh amidst the demands of work.
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Previous administration experience within construction, building or engineering environments (helpful but not essential)
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Strong attention to detail with excellent time management skills
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Confident across Microsoft Office, particularly Excel (formulas, conditional formatting; VLOOKUPs helpful but not essential)
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Able to work autonomously while also contributing to a collaborative team environment
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Proactive, adaptable and solutions-focused mindset
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Why this organisation?
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They are a national business with a extremely strong reputation in the market
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This isa genuinely supportive team with an excellent culture
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You have the opportunity to take ownership of your role and contribute to process improvements
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Long-term career progression opportunities within a growing organisation.
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Great added benefits including; extra leave benefits as RDO's, a great employee incentive program, employee discounts and rewards

📌 Administration Assistant / Officer | Project Office | Fantastic Employer (New South Wales)
🏢 ONA Recruitment
📍 New South Wales