Job Description
The Data Entry & Diary Assistant supports the smooth operation of our school photography program through accurate data management, diary coordination and administrative support.
This role is central to ensuring school information is received, processed and maintained correctly while photography schedules remain organised and up to date.
Key responsibilities
Liaise with school administration staff regarding photography dates, data and general enquiries
Create, maintain, and update school and students and staff data within the Timestone system
Organize and process high volume printing envelopes and flyers and posting for upcoming photography date
Ensure printing equipment and consumables are maintained and stocked
Maintain accurate company diaries, calendars, databases, and scheduling systems
Record and track all communications, actions,



and follow-up requirements to ensure excellent customer service
Contribute to the smooth operation of the administration team through general administrative duties and data management
About you
Exceptional accuracy and attention to detail
Robust organisational and time-management skills
Confidence managing multiple schools, deadlines and data files simultaneously
Proficiency with databases, spreadsheets and industry-specific software
Fast learner
Clear written and verbal communication
A proactive approach to problem-solving and follow-up
The ability to work independently while contributing to a collaborative team
Professionalism and discretion when handling confidential information

📌 Data Specialist & Diary Assistant (New South Wales)
🏢 The School Photographer
📍 New South Wales