Grevillea Foundation is a charity dedicated to supporting scientific research into endometriosis, with the aim of fast-tracking understanding and treatment of the disease and improving millions of lives around the world. Grevillea Foundation is a public company limited by guarantee, registered with the ACNC, and holds DGR-1 status.
The Foundation facilitated the establishment of the Ainsworth Endometriosis Research Institute (AERI) at the University of New South Wales in **** — the world's first globally cooperative institute focused on endometriosis scientific and medical research.
Grevillea Foundation is guided by a multidisciplinary Board of Directors with extensive experience in the charity sector.
About Grevillea Foundation
Grevillea Foundation is a charity dedicated to supporting scientific research into endometriosis, with the aim of fast-tracking understanding and treatment of the disease and improving millions of lives around the world. Grevillea Foundation is a public company limited by guarantee, registered with the ACNC, and holds DGR-1 status.
The Foundation facilitated the establishment of the Ainsworth Endometriosis Research Institute (AERI) at the University of New South Wales in **** — the world's first globally collaborative institute focused on endometriosis scientific and medical research.
Grevillea Foundation is guided by a multidisciplinary Board of Directors with extensive experience in the charity sector.
About the position
The Executive Assistant role is to provide comprehensive administrative, organisational, and governance support, and reports to the Managing Director of the Grevillea Foundation. The position will be exposed to sensitive information regarding people, partners, and the Foundation's affairs. The candidate must be able to demonstrate they can deal with highly confidential information that requires discretion, sound judgement, and diplomacy.




The successful candidate must demonstrate they will be comfortable working closely with members and directors of the Foundation and, at times, managing matters that sit at the intersection of personal and organisational priorities.
Hours:
12 hours per week, with additional hours required at times. Fixed and flexible working hours are available.
Employment type:
Part-time, 6-month fixed contract
Preferred start date:
Week starting 07/09/2026
Hourly rate:
$65/hour inclusive of superannuation
Key responsibilities
Executive, diary and stakeholder support
Work collaboratively with the Managing Director
Manage the Managing Director's schedule, calendar, and competing priorities
Track action items, deadlines, and facilitate appropriate actions as may be required
Manage the Foundations email correspondence, flagging priorities and drafting responses where appropriate
Provide general support to the Managing Director as requested
Board support
Provide secretariat support for meetings, including preparation of agendas, minutes, action logs, and other papers as required
Compile Board papers and liaise with Board members as required, in a timely manner
Track Board action items and follow up to ensure timely completion
Liaise with stakeholders, as directed
Meetings and information management
Prepare briefing materials ahead of meetings, including, where required, attendee background and relevant context
Take meeting notes, minutes and prepare clear summaries and action items. Note,



meetings may be in person or online and may be held in local, interstate and/or international time zones
Consolidate reports and information from various sources into concise summaries for the Managing Director, the Board and others as may be indicated
Monitor media, related endometriosis support networks and social media for new and relevant information and bring to the attention of the Managing Director
Organisation and systems
Establish and maintain filing systems and shared documents
Keep organisational records and shared drives well organised and up to date
General support
Preform duties as may be requested from time to time
About you
In order to succeed in this role you will need to demonstrate:
Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting a senior leader
Exceptional discretion and the ability to handle highly confidential information regarding people and sensitive material
The art of diplomacy, demonstrating strong interpersonal and relationship-building skills
Being highly organised, with strong attention to detail and the ability to manage competing priorities
Confidence with yourself and with others
The ability to take accurate minutes and produce clear, concise summaries
Good knowledge of current and evolving technology and able to provide software technical support as required
Ability to work flexibly across a mix of fixed and variable hours
Experience working with a family office is valued
Other information
Willingness to travel, as required
The place of work will be Eden Gardens at Macquarie Park in Sydney. Offices are shared with other business units. Your will be required to work harmoniously with people in this environment
Car parking is provided, at no cost for employees, at Eden Gardens
#J-*****-Ljbffr

📌 Executive Assistant (Sydney)
🏢 FAB 1
📍 Sydney