Job Description
About the Business
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A privately-owned Queensland commercial builder with a genuine growth story — built from a standing start into a $100M+ turnover operation delivering 100+ projects a year across defence, health, education, government and commercial sectors, from a Fortitude Valley base. Backed by a Board driving the next phase of growth, with a stated ambition to become the most respected Tier 2 builder in the country. Culture is built on humility, hard work and a genuinely partnership-led approach — the majority of work is repeat business.
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The Opportunity
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This Contract Administrator role has been scoped at a mid to senior level and will be shaped around the person appointed. For a capable CA, it offers real ownership of trade packages, cost and contract on live projects — with the autonomy to run them without being managed line by line.
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For the right candidate — typically 5+ years' experience with a track record of running packages independently — this business is open to structuring the appointment as a genuine step toward Project Manager within the next financial year. This isn't a title dangled indefinitely; it's a progression plan built around demonstrated delivery.
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Key Responsibilities
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Trade letting and procurement — running the full letting process autonomously: scoping packages, preparing and issuing tender documentation, levelling submissions, negotiating commercial terms and awarding subcontracts
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Cost reporting — owning the project cost report end to end: forecasting cost to complete, tracking commitments against budget, and identifying and explaining variances early
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Progress claims — preparing, assessing and certifying subcontractor claims,



and managing head contract claims through to payment in line with security of payment obligations
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Head contract administration — notices, extensions of time, variations and contractual correspondence
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Subcontract administration — managing subcontractor performance, variations, back-charges, insurances and compliance
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Client, consultant and site liaison — working closely with the Project Manager and Site Manager, and acting as a key commercial point of contact
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Contributing to monthly reporting, final accounts, defects and handover documentation
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What You'll Bring
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3 - 5+ years' experience as a Contract Administrator or Senior CA with a head contractor in commercial construction
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Demonstrated ability to let trades autonomously, start to finish, and defend the commercial position on each package
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Strong commercial acumen across cost reporting, forecasting and progress claims
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Practical head contract knowledge and confidence administering contractual correspondence and time-related notices
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Tertiary qualifications in construction management, quantity surveying, engineering or a related discipline (or equivalent experience)
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Working experience with systems such as Procore, ProcurePro, Jobpac and Payapps — you should be able to speak to how you've used these on live projects
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Transparent, direct communication style, and the self-management to make the most of genuine autonomy
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Why Apply
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Breadth of work across defence, health, education, government, hospitality and commercial — not one repetitive sector
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Scale with agility: $100M+ turnover and 100+ projects a year, delivered by a lean team where the CA sits close to decision-making
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A real, structured pathway from CA to PM for candidates ready to step up
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Fortitude Valley head office location, backed by a genuinely Queensland-owned business
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📌 Contract Administrator | Commercial Construction | Fortitude Valley (Brisbane)
🏢 W Talent
📍 Brisbane