Job Description
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Administrative Secretary - Monash Audiology (Part-time)
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Job Requisition ID: ****
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Location:
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Clayton, VIC, AU, ****
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Employment Type: Part Time
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Posting Date: 26 Aug ****
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Monash Health exists to reimagine care, so that people can live their best lives.
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We provide safe and equitable care, for every stage of life, delivered with world leading expertise and over 175 years of experience.
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As a leading academic health service, we're committed to providing tomorrow's care today by integrating research, teaching and training into everyday practice.
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Our team of 24,000 people are full hearted, open minded and all in. Together, we provide more than 250 integrated services for every stage of life at over 50 locations and in the community across south-east Melbourne, Victoria, serving 1.2 million residents in the South Metro Local Health Service Network.
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Are you currently part of the team at Monash Health? Use your network login to access the Monash Health Careers portal and discover all the job opportunities open to you, to support growing your career within the organisation.
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To see first-hand what our colleagues think about working here, take a look at the following short videos
monashhealth.org/careers.
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Location: Monash Medical Centre - Clayton & East Bentleigh sites
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Employment Type: Part-time, ongoing 0.8 EFT (Job share applicants will be considered)
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Please indicate in your cover letter if you wish to be considered for a job share arrangement
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About Us
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Monash Audiology provides comprehensive diagnostic audiological assessments for paediatric and adult patients across Monash Health sites in South Eastern Melbourne and Victoria. Our team is committed to delivering high-quality care and support to patients and their families.
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About the role
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We are seeking an enthusiastic and motivated Administrative Secretary to join our dynamic team. This role 4 days pw (0.8EFT - Mon, Tue, Thu, Fri) and is based at Monash Audiology, with 2 days at our Clayton site (Monday & Tuesday), and 2 days at our East Bentleigh site (Thursday & Friday), with occasional support across other Monash Health sites.
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As an integral part of our service, you will provide administrative and clerical support to ensure smooth day-to-day operations. Your responsibilities will include:
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Scheduling patient appointments and managing
arrivals/departures
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Updating patient details in the Patient Administration System (iPM)
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Handling telephone enquiries and preparing reports
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Processing orders via Oracle and assisting with general administrative tasks
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Supporting medical and administration staff as required
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Healthcare administration is fast-paced, and our secretaries play a vital role in creating a welcoming and effective environment for patients and families.
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Key Selection Criteria
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We are looking for a proactive, organised individual who can work autonomously and as part of a team. You will demonstrate:
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Previous experience in an administration environment
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Proficiency in Microsoft Word, Excel, and Windows applications
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Experience with iPM & SMR systems (highly desirable)
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Familiarity with Medilink Professional appointment system (desirable)
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Knowledge of Oracle and PBRC systems
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Excellent interpersonal and communication skills
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Strong organisational skills and ability to manage multiple tasks
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Fundamental medical terminology knowledge (desirable)
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Attention to detail and accuracy in clerical tasks
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What We Offer
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Training and ongoing professional development
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Access to supervision and peer support
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Salary packaging options
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Inexpensive car parking
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On-site gym and childcare facilities at Clayton
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Staff social club with discounts on shopping and entertainment
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Location
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Monash Audiology operates across multiple Monash Health sites:
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Monash Medical Centre – Clayton
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Monash Medical Centre – Moorabbin
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Cranbourne Community Hospital
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Applications close Wednesday 9th September.
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For a confidential discussion and to explore this chance further, please reach out to:
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Shaani Graves - Head of Audiology, Lynette Williams – Deputy Head of Audiology
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At Monash Health, our people are at the heart of everything we do. Our culture is inclusive, supportive and future-focused, underpinned by clear values and a commitment to continuous improvement.
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Our teams play a critical role in bringing our new strategy to life, challenging traditional approaches, embracing innovation, and ensuring every appointment reflects our commitment to equity, transparency and excellence.
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You'll be encouraged to share ideas, contribute to improvement initiatives, and grow alongside experienced professionals who are passionate about what they do.
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We are FullHearted, OpenMinded and AllIn, enabling excellent service delivery and a positive candidate and employee experience every time.
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We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards.
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Applications close: Wednesday 9th September

📌 Administrative Secretary - Monash Audiology (Part-Time) (Victoria)
🏢 Monash Women's
📍 Victoria