Job Description
Founder & Senior Occupational Therapist | Paediatrics to Adults (0–65) | Clinic
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Community
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Telehealth
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Location: Coomera, Gold Coast, QLD
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Employment Type: Full-time or Part time
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Start Date: October / November
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Are you an organised, driven and people-focused professional ready to lead a thriving allied health team?
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We're seeking an experienced Practice Manager, or an extremely organised and driven allied health professional looking for a career change, to oversee the daily operations of our passionate and rapidly growing occupational therapy clinic.
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About Us
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Mindful Beings Occupational Therapy is a client-focused OT practice committed to delivering high-quality, compassionate care. We support individuals through NDIS, Medicare, and private health, and we pride ourselves on clinical excellence, efficient systems, and a welcoming team culture.
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Key Responsibilities
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Lead day-to-day operations, scheduling, invoicing, and documentation.
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Support our clinicians and ensure a high standard of client service.
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Manage policies and procedures for a smooth and streamlined clinic.
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Drive team performance and support clinicians in achieving KPIs.
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Manage billing, payments, reconciliations, and funding claims (NDIS, Medicare, private health).
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Oversee onboarding, HR compliance, and virtual admin support.
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Maintain compliance with allied health and NDIS standards.
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Contribute to marketing, referral relationships, and community engagement.
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Streamline workflows using practice software (Splose experience a plus!)
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Liaise with management, finance, and HR to support practice growth.
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Experience in healthcare/allied health administration or practice management.
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Excellent communication, organisational, and multitasking skills.
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Confident with practice management software and IT systems.
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Knowledge of NDIS, Medicare, and private billing processes.
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Ability to work independently, proactively, and collaboratively.
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Previous leadership or team coordination experience.
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Background in allied health service delivery (OT, physio, EP, etc.).
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Experience with Xero or similar accounting software.
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Understanding of compliance audits and reporting.
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Understanding of AI and its integration into efficient workflows.
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What We Offer
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Competitive salary package.
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Flexible working hours, with some remote work.
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Supportive, close-knit team culture with a focus on participant outcomes.
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Comprehensive onboarding and system training.
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Long-term growth and leadership opportunities.
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Interested?
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We'd love to hear from you. Please email your CV and a cover letter to:
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Applications will be reviewed as received — early applications encouraged.

📌 Practice Manager (Gold Coast)
🏢 Mindful Beings | Occupational Therapy
📍 Gold Coast