Job Description
Working for a well-established and award winning national electrical services company and reporting into the Division Manager, this Division Administrator position will involve you supporting the electrical engineering services team with a range of administrative, customer services and operational tasks that need to be carried out in a timely, effective, and productive manner to ensure work deadlines can be consistently achieved on time and on budget.
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Location: Western suburbs
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Key Responsibilities include but are not limited to
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Maintain archive registers
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Minute taking
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Follow up debtors
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Keep open jobs files up to date
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Records/customer/client systems upkeep
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Scheduling work for electricians/technicians
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Organise induction and training
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Assist with project/service job admin activities
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Entering timesheets (weekly)
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Undertake invoicing including progress claims
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Provide support to Payroll, HSE, Finance departments as required
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Booking accommodation for staff
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Managing Client Portals
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Working for a well-established and award winning national electrical services company and reporting into the Division Manager, this Division Administrator position will involve you supporting the electrical engineering services team with a range of administrative, customer services and operational tasks that need to be carried out in a timely, effective, and efficient manner to ensure work deadlines can be consistently achieved on time and on budget.
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Location: Western suburbs
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Key Responsibilities include but are not limited to
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Maintain archive registers
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Manage incoming divisional emails
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Minute taking
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General office duties including data entry
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Follow up debtors
n
Keep open jobs files up to date
n
Records/customer/client systems upkeep
n
Customer services / call handling
n
Scheduling work for electricians/technicians
n
Organise induction and training
n
Assist with project/service job admin activities
n
Entering timesheets (weekly)
n
Undertake invoicing including progress claims
n
Provide support to Payroll, HSE, Finance departments as required
n
Booking accommodation for staff
n
Managing Client Portals
n
n
Skills / Experience required:
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Previous office-based administration experience is essential
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Previous office-based experience gained in electrical, maintenance, construction services, HVAC, or facilities management environment will be very highly regarded
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Cert IV Administration (or equivalent) preferred
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Intermediate MS office, especially Word and Excel
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Excellent time management, planning and organisation skills
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High level communication/customer services capabilities
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Attention to detail - do it right first time
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Experienced in using Greentree or equivalent finance system preferred
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Attitude is everything and you will have a fantastic work ethic and a can do' attitude
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You will have the ability to naturally adapt to a fast-changing environment
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PLEASE NOTE - To be considered for this position applicants must have the right to work in Australia. Only shortlisted applicants will be contacted.

📌 Division Administrator (New South Wales)
🏢 Red Appointments
📍 New South Wales