Portland Projects is seeking a dedicated
Project Administrator
to join our growing team in Enfield, NSW. This is a
full time position
that offers an exciting opportunity to support our project management operations and contribute to the successful delivery of construction projects. As Project Administrator, you will be the backbone of our administrative operations, ensuring smooth coordination between teams, clients, and stakeholders. This role is essential to maintaining project efficiency and supporting our project managers in delivering projects on time and within budget.
Key responsibilities
Providing comprehensive administrative support to project managers and the wider project delivery team
Preparing and maintaining project documentation, including contracts, schedules, budgets and correspondence
Coordinating project meetings, recording minutes and distributing action items to relevant stakeholders
Managing project files, databases and filing systems to ensure accurate and accessible project information
Assisting with invoice processing, purchase orders and financial administration for assigned projects
Liaising with clients, contractors, consultants and internal teams to facilitate effective communication
Monitoring project timelines and deadlines, providing reminders and status updates to team members
Preparing reports, presentations and other documentation as required by project managers
Supporting the coordination of site visits and inspections when necessary
Assisting with procurement activities, including obtaining quotes and managing vendor communications
What we're looking for
High school certificate or equivalent; tertiary qualification in project management, business administration or construction-related discipline preferred
Proven experience in a project administration or similar administrative role,



ideally within the construction industry
Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously
Excellent written and verbal communication skills with the ability to liaise effectively with diverse stakeholders
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
Experience with project management software or construction management systems is advantageous
Attention to detail and commitment to accuracy in all administrative tasks
Problem-solving ability and willingness to take initiative in a fast-paced environment
Professional demeanour and ability to maintain confidentiality
Current driver's licence is preferred
What we offer
Portland Projects is committed to supporting the professional development and wellbeing of our team members. We offer:
Competitive salary package commensurate with experience
Opportunities for career development and progression within a growing company
Training and support to develop your skills in project management and construction administration
A collaborative and supportive workplace culture that values teamwork and innovation
Flexible working arrangements where possible to support work-life balance
Modern office facilities in Enfield, NSW
Access to employee assistance programs and wellbeing initiatives
About us
Portland Projects is a dynamic construction project management company dedicated to delivering high-quality projects across NSW. With a strong reputation for excellence, integrity and reliability, we work with leading clients and contractors to bring complex projects to successful completion. Our team is passionate about construction and committed to fostering a collaborative culture where innovation and professional development are encouraged. We pride ourselves on our attention to detail, transparent communication and commitment to project success.
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📌 Project Administrator (Sydney)
🏢 Portland Projects
📍 Sydney