Q Workplace Solutions Pty Ltd – Woolloongabba QLDQ Workplace Solutions (QWS) – one of Australia's largest independent workplace investigation firms - is seeking a proactive and approachable individual to fill a 6-month contract position of Administrative Assistant at our Woolloongabba, Brisbane office.About UsQWS is an industry leader in workplace investigation services.
Our team is trusted by law firms and leading employers to get to the crux of conduct concerns and workplace tensions to determine the facts.
We specialise in conducting thorough and impartial workplace investigations, as well as offering a range of services, such as workplace reviews and advisory support, to help employers cultivate healthier workplaces.Our national team of 20 legally trained investigators are highly skilled and committed to delivering the highest level of service to our clients.
They're also incredibly welcoming and kind.About the RoleAs our team continues to grow and we focus on a number of business and process improvement opportunities, we have identified the need for additional administrative support to assist our team of investigators.
We have decided to trial this role on an initial 6-month contract while we assess operational needs of the business.This is a central role across document and matter management, day-to-day office operations, and executive support – ensuring our office operations support our national team effectively.This is a wonderful opportunity for someone who is organised,
reliable and enjoys collaborating closely with team members.
You will have strong people skills, a passion for supporting others and a proactive approach to balancing multiple tasks.Key ResponsibilitiesSupport document management processes and formatting of reportsProvide matter related and general team administrative supportAssist with office operations, including phone and visitor managementManage office purchasing and building maintenanceProvide Executive Assistant support to the Director & PrincipalSkills & ExperienceWe are looking for someone with demonstrated experience in Administrative Support and/or Office Administration, with:Excellent communication skills and a people-first approachHigh proficiency in Microsoft Suite, Microsoft 365 and Windows environments, particularly Microsoft Word and SharePointHigh proficiency with PDFStrong organisational skills and ability to manage multiple tasksA proactive problem solver, with attention to detail and a methodical approach to issue resolutionProven ability to maintain strict confidentiality at all timesExperience in the legal/skilled services sector is a bonusWork-life balance – Monday to Friday, 9am-2pm (or similar)Varied and collaborative roleExcellent culture, friendly and high performing team environmentWellbeing initiatives – we genuinely care about our teamCity fringe location with on-site parkingFlexible start date – with immediate start available
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