Location: Moffat Beach, Sunshine Coast QLDEmployment Type: Full time, Monday to FridayCompensation: $75,000 + superGrow into the key admin role in a busy Sunshine Coast trade business.Mister Shade designs, engineers and installs custom shade sails, awnings and umbrellas.
Ten years in, over 1,500 installations, and a team that works with homeowners, builders, architects, councils and commercial developers from the Sunshine Coast to Brisbane, the Gold Coast, Gympie and the Burnett.We are growing, and we are looking for an Administration Assistant to grow with us.Office ManagerLocation: Moffat Beach, Sunshine Coast QLDEmployment Type: Full-time, Monday to FridayCompensation: $75,000 + superGrow into the key admin role in a busy Sunshine Coast trade business.Mister Shade designs, engineers and installs custom shade sails, awnings and umbrellas.
Ten years in, over 1,500 installations, and a team that works with homeowners, builders, architects, councils and commercial developers from the Sunshine Coast to Brisbane, the Gold Coast, Gympie and the Burnett.We are growing, and we are looking for an Administration Assistant to grow with us.About the roleYou will start as direct support to our Business Manager, learning our systems, our jobs and our clients from the ground up.
As your confidence builds you will progressively take ownership of the day to day administration of the business and step into our primary admin role.Based in our Moffat Beach office, full time Monday to Friday, reporting to the Business Manager.
The role pays $75,000 plus superannuation.What your week looks likeCustomers and leadsManage incoming calls, emails and correspondence for Mister ShadeManage incoming leads and coordinate the sales pipelineBook quotes and site visits, follow up quotes, and keep customers updated through their jobKeep customer records accurate and currentScheduling and job coordinationDaily and weekly job scheduling, plus technician and field staff coordinationRun the ServiceM8 workflow: bookings, job updates,



rescheduling and job filesSchedule concrete and vacuum excavation works, and check digging requirements at quoting stageSchedule powder coating pickups and logisticsCoordinate with field staff on schedules, materials and daily updatesOrganise job files, approvals, engineering documentation and council paperworkSupplier communication, coordination and job costing supportFinance and reportingPrepare and send quotes, invoices, receipts and purchase orders through XeroWeekly KPI tracking and reportingAccounts payable and receivable, including overdue follow upsBookkeeping support: ABA files, supplier invoices, data entry and reconciliation in Xero and HubdocPayroll preparation and record keepingMaintain licensing, insurance and compliance records (QBCC, public liability, WorkCover)Keeping the office runningAssist with preparing contracts and other business documentsMaintain documentation, filing and internal recordsManage office supplies and general administrative needsMaintain confidentiality of all client, financial and business informationBring us your ideas on how we can do things better as you learn the businessWhat you will bringAdministration experience in a trade, construction or services businessConfidence with job management software (ServiceM8 or similar) and a knack for picking up new systems fastWorking knowledge of Xero, or a solid grasp of basic accounts processesStrong written and verbal communication, because you will be talking with customers every dayOrganised and accurate, and able to juggle competing prioritiesA genuine go getter who takes initiative, asks good questions and takes pride in the detailTrade or construction admin experience is what we are after, but if you are sharp, organised and hungry to learn, tell us why you are worth a look.What we offer$75,000 plus superA clear progression path into our key administration positionDirect mentoring from our Business Manager and exposure to every part of the businessA small, supportive team where your work is visible and valuedA stable, growing Sunshine Coast businessAn office five minutes from Moffat Beach
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📌 Office Manager (Queensland)
🏢 Mister Shade
📍 Queensland