If you are someone who thrives on variety, takes pride in keeping things organised, and enjoys being the person that a senior leadership team genuinely relies on, this Executive Office Administrator role at Peter Warren Automotive could be exactly what you are looking for.About the roleBased at Warwick Farm and reporting to the Executive Assistant, you will provide hands‐on administrative and coordination support to three senior executives, giving you real exposure to the inner workings of one of Australia's largest automotive groups.Your days will include a mix of:Managing busy executive diaries, a core part of how you will add value from day oneCoordinating travel bookings, including flights and accommodation, so executives can focus on what mattersPreparing for meetings, from setting up the room and arranging refreshments for guests, to ensuring all materials are ready in advanceTriaging a shared corporate inbox, sorting spam, redirecting to the appropriate parties and preparing concise summaries of complaints or feedback for distribution to relevant leadersSupporting the planning and logistics of events including conferences, summits and the annual Christmas partyHandling office management tasks such as stationery orders and ad hoc requests, keeping the executive floor running without a hitchAssisting with bank statement reconciliations and Motor Dealer Licence requirements for Queensland operationsGreeting visitors and guests with confidence, representing the executive team professionally at every interactionAbout YouYou are a calm, organised and proactive administrator who enjoys anticipating what is needed before being asked.We are looking for someone who brings:Proven experience in an office administrator or similar support roleExcellent diary and inbox management skills,



with a sharp eye for prioritisationStrong written communication, particularly when drafting or summarising correspondence on behalf of othersConfidence greeting and engaging with a wide range of people, from team members to senior guestsDiscretion and good judgement when handling sensitive or confidential informationA practical, solutions-focused approach to managing competing demands across multiple executivesThe benefitsThis is a role where no two days look the same, and where your organisational ability will directly support the people leading one of Australia's most established automotive businesses.Perks include:A permanent, full-time position with real long-term career prospects within a large organisationBroad exposure to executive-level operations across multiple business functionsA collaborative team environment where your contribution is noticed and appreciatedConvenient Warwick Farm location with access to public transportThe chance to build lasting professional skills in a high-trust, high-visibility support rolePeter Warren Automotive Holdings is one of Australia's largest multi-franchise automotive dealer groups.
We have expanded across Southwest Sydney, Sydney's North Shore, Regional NSW, Northern NSW, and throughout Southeast Queensland and Victoria.We represent some of the finest vehicle brands and offer a complete range of services, including expert mechanical servicing, to cover all aspects of vehicle ownership.
With over **** dedicated employees across multiple locations, our team is built on a foundation of extensive industry knowledge, outstanding sales and customer service, and leading expertise.We value our people as one of our greatest assets and are looking for passionate individuals to join our growing team.
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📌 Executive Office Administrator (New South Wales)
🏢 Peter Warren Automotive
📍 New South Wales