Job Description

Working for a well-established and award winning national electrical services company and reporting into the Division Manager, this Division Administrator position will involve you supporting the electrical engineering services team with a range of administrative, customer services and operational tasks that need to be carried out in a timely, effective, and efficient manner to ensure work deadlines can be consistently achieved on time and on budget.

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Location: Western suburbs

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Key Responsibilities include but are not limited to

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- Maintain archive registers
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- Minute taking
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- Follow up debtors
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- Keep open jobs files up to date
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- Records/customer/client systems upkeep
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- Scheduling work for electricians/technicians
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- Organise induction and training
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- Assist with project/service job admin activities
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- Entering timesheets (weekly)
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- Undertake invoicing including progress claims
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- Provide support to Payroll, HSE, Finance departments as required
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- Booking accommodation for staff
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- Managing Client Portals
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Working for a well-established and award winning national electrical services company and reporting into the Division Manager, this Division Administrator position will involve you supporting the electrical engineering services team with a range of administrative, customer services and operational tasks that need to be carried out in a timely, effective, and efficient manner to ensure work deadlines can be consistently achieved on time and on budget.

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Location: Western suburbs

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Key Responsibilities include but are not limited to

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- Maintain archive registers
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- Manage incoming divisional emails
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- Minute taking
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- General office duties including data entry
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- Follow up debtors
n
- Keep open jobs files up to date
n
- Records/customer/client systems upkeep
n
- Customer services / call handling
n
- Scheduling work for electricians/technicians
n
- Organise induction and training
n
- Assist with project/service job admin activities
n
- Entering timesheets (weekly)
n
- Undertake invoicing including progress claims
n
- Provide support to Payroll, HSE, Finance departments as required
n
- Booking accommodation for staff
n
- Managing Client Portals
n

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Skills / Experience required:

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- Previous office-based administration experience is essential
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- Previous office-based experience gained in electrical, maintenance, construction services, HVAC, or facilities management setting will be very highly regarded
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- Cert IV Administration (or equivalent) preferred
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- Intermediate MS office, especially Word and Excel
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- Excellent time management, planning and organisation skills
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- High level communication/customer services capabilities
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- Attention to detail - do it right first time
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- Experienced in using Greentree or equivalent finance system preferred
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- Attitude is everything and you will have a fantastic work ethic and a can do' attitude
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- You will have the ability to naturally adapt to a fast-changing environment
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PLEASE NOTE - To be considered for this position applicants must have the right to work in Australia. Only shortlisted applicants will be contacted.

📌 Division Administrator (Parramatta)
🏢 Red Appointments
📍 Parramatta