Job Description

We are seeking a Personal Assistant to support our director and executive team within a fast-paced organisation in Sydney's CBD. This is a varied role requiring exceptional organisational skills, strong attention to detail and the ability to manage multiple priorities while supporting day-to-day business operations.

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What you'll be doing:

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- Manage the Director's diary, calendar, and appointments.
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- Coordinate meetings, including scheduling, confirmations, and follow-up actions.
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- Handle incoming calls, emails, and correspondence on behalf of the Director.
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- Maintain accurate records, documents, and filing systems.
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- Prepare reports, presentations, and meeting materials as required.
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- Assist with general office administration and operational support.
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- Coordinate travel arrangements and itineraries when required.
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- Attend meetings with the Director when required, take notes, prepare agendas, and assist with follow-up actions.
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- Represent the Director professionally in communications and interactions with clients and stakeholders.
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- Assist with special projects, events, and business initiatives as required.
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What we're looking for:

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To be successful in this role, you will have:

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- Previous experience in an administrative, reception, personal assistant, executive assistant, or office support role.
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- Experience in insurance, occupational rehabilitation, workers' compensation, allied health, or related healthcare services would be advantageous.
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- Has exceptional organisational and time management skills.
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- Excellent written and verbal communication skills.
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- Has excellent stakeholder engagement and relationship-building skills.
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- Proficiency in Microsoft Office Suite including (Outlook, Excel, Word, PowerPoint, Teams).
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- Proficiency in Canva (Preferred).
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- Strong phone skills, including answering phone calls, replying to messages and responding to emails.
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- Can work autonomously and take ownership of responsibilities.
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- Is skilled, adaptable and highly reliable.
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What we offer:

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At Actevate Pty Ltd, we are committed to providing a supportive and nurturing work environment that empowers our employees to thrive. In addition to a competitive salary, we offer a range of benefits, including:

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- Industry leading salary and benefits.
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- Ongoing funded professional development and training opportunities.
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- Flexible work arrangements, including the option to work remotely.
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- Access to motor vehicle fleet cars.
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- Opportunities for unique career advancement and lateral moves within the organisation.
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- A team-oriented and inclusive company culture that values diversity, innovation, and collaboration.
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About us:

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Actevate Pty Ltd is a leading provider of rehabilitation and allied health services in the Sydney metropolitan area. Our mission is to empower individuals on their journey to recovery and optimal wellbeing. With a dedicated team of healthcare professionals and a commitment to evidence-based practices, we are dedicated to delivering exceptional care and support to our clients.

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Genuine Care and a Place to Thrive as an Individual.

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Genuine Care and a Place to Thrive in Our Services to Others.

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Genuine Care and a Place to Thrive as a Business.

📌 Personal Assistant (New South Wales)
🏢 Actevate
📍 New South Wales