Job Description

On behalf of our client, a leading professional services firm in Sydney CBD, we are seeking an enthusiastic Office Coordinator to join the business on a temporary basis.

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This is a fantastic opportunity for a recent university graduate looking to take their first step into the corporate world, or someone with a background in hospitality who is looking to transition into a more structured office setting.

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You'll be the go-to person in the office, creating a welcoming and professional environment while ensuring the day-to-day operations run smoothly.

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Supporting a busy office of approximately 100 employees, you will coordinate a range of office administration, facilities, events and employee experience initiatives, while working closely with senior stakeholders and internal teams.

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This role is based in the office 5 days per week.

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On behalf of our client, a leading professional services firm in Sydney CBD, we are seeking an enthusiastic Office Coordinator to join the business on a temporary basis.

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This is a fantastic opportunity for a recent university graduate looking to take their first step into the corporate world, or someone with a background in hospitality who is looking to transition into a more structured office environment.

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You'll be the go-to person in the office, creating a welcoming and professional environment while ensuring the day-to-day operations run smoothly.

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Supporting a busy office of approximately 100 employees, you will coordinate a range of office administration, facilities, events and employee experience initiatives, while working closely with senior stakeholders and internal teams.

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This role is based in the office 5 days per week.

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Key Responsibilities

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- Coordinate the day-to-day operations and administration of the Sydney office
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- Act as the key point of contact for office-related queries and requests
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- Coordinate facilities, maintenance,



office supplies and general workplace requirements
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- Manage meeting rooms and shared office spaces, ensuring the workplace is organised and welcoming
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- Coordinate internal events, team functions, celebrations and office activities
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- Assist with onboarding new starters and ensuring they have everything they need from day one
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- Liaise with suppliers, couriers, catering providers and building management
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- Support senior stakeholders and internal teams with ad hoc administrative requirements
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- Assist with invoices, expenses, purchase orders and general office administration
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- Contribute to a positive and engaging office culture and employee experience
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- Identify opportunities to improve office processes and efficiencies
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About You

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- Previous experience in Office Coordination, Administrator/ Receptionist
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- Professional services experience would be highly regarded
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- Excellent organisational and time-management skills
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- A proactive, hands-on approach with the ability to take ownership
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- Strong communication and interpersonal skills
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- Confident dealing with people at all levels of an organisation
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- Positive, energetic and approachable personality
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- Strong attention to detail and the ability to multitask in a fast-paced environment
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- Comfortable coordinating events and managing multiple priorities
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- Available to commence ASAP
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This is an exciting opportunity to join a professional and collaborative organisation where you will play a key role in the day-to-day experience of a large Sydney office.

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You'll have the opportunity to make the role your own, build strong relationships across the business and play an integral part in creating a positive workplace environment, with the potential to transition into a permanent position.

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If you're an energetic and organised Office Coordinator who enjoys being hands-on, keeping things running smoothly and creating a great workplace environment, we'd love to hear from you.

📌 Office Coordinator (New South Wales)
🏢 Mars Recruitment
📍 New South Wales