Job Description

You'll be an essential part of our day-to-day operations, supporting our team of solicitors with a broad range of administrative and client-focused tasks.

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We are looking for in-office support for our team of hybrid-working lawyers who frequently travel to meet clients outside of an office setting. This means that whilst flexible working arrangements are not available for this particular role, you will enjoy a lot of autonomy within the office setting.

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The role would suit someone who is comfortable working independently. Having said this, you will have ample in-office mentoring and support as you settle into the role and on an ongoing basis to support you in your career development and growth.

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This is a permanent full-time position based in our Brisbane CBD office.

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Key responsibilities

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Your responsibilities will include:

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- Handling telephone and email enquiries
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- Scheduling client appointments and maintaining diaries
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- Workflow management for key business processes (AML compliance, debtor management, electronic document execution, etc)
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- Processing Court, Titles Office, and ASIC lodgements
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- Data entry and invoice processing
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- Printing, scanning, and processing legal documents
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- Co-ordinating team functions and events
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- Managing travel and conference bookings
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- Maintaining an organized office environment including stationery and supplies being replenished as required and ensuring meeting rooms are clean and organized
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- Other general administrative and office support
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About you

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- We're looking for someone who takes pride in their work and enjoys being part of a small, professional team. You'll bring:
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- At least 3 years previous administration experience in a legal or professional office
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- Excellent communication and organisational skills
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- Strong attention to detail and a proactive attitude
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- Confidence using Microsoft Office and standard office systems
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- A friendly, polished, and skilled manner when dealing with clients, referrers and the team
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- reputable, award winning boutique firm specialising in wills, trusts, and estate planning
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- Supportive environment where your contribution is valued
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- Convenient Brisbane CBD location close to public transport
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- Opportunities to develop your skills and grow in the role
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📌 Legal Secretary (Queensland)
🏢 Clover Law
📍 Queensland