Job Description

The Accounts & Office Clerk plays a key role in supporting the day-to-day financial operations and general administration of a growing family business and its associated entities. Reporting to the Finance Manager, this role is responsible for accounts payable processing, month-end reconciliations, regular financial reporting, and a range of office administration duties that keep the business running smoothly. This position has become available following the resignation of the previous staff member and offers an opportunity for a capable, detail-oriented professional to become a valued and trusted member of a close-knit finance and administration team.

n

Key responsibilities

n

n
- Enter and process purchase orders and expense invoices for all Group companies.
n
- Complete end-of-month reconciliations for all companies, including matching invoices to statements.
n
- Breakdown, enter, and on-charge invoices.
n
- Prepare and distribute daily reports.
n
- Prepare and distribute monthly reports.
n
- Coordinate stationery and grocery orders as required.
n




- Maintain filing systems and the archive register, including archiving of records.
n
- Maintain the company vehicle register.
n
- Maintain company vehicle fuel cards and toll tags.
n
- Monitor and maintain EFTPOS receipt paper supplies.
n

n

About you

n

n
- Strong written and verbal communication skills.
n
- Strong collaboration skills, with the ability to work effectively as part of a team.
n
- Demonstrated initiative and the ability to manage tasks proactively with minimal supervision.
n
- Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
n
- High attention to detail and robust organisational and time-management skills.
n
- Ability to manage competing priorities and meet regular reporting deadlines.
n
- Desirable: Knowledge of Odoo ERP is advantageous but not required.
n
- Desirable: Experience with an accounting software package is preferable.
n
- Desirable: Previous experience in an accounts payable, bookkeeping, or office administration role.
n

📌 Accounts and Office Clerk (Ipswich)
🏢 Haggarty Group
📍 Ipswich