Job Description

About Us:
n RFC Ambrian Limited is a leading independent adviser, investor and funds manager in the global natural resources industry. Focused on mining, energy and associated industrial sectors, our firm offers specialist advice backed by a solid track record. With offices in Sydney and Perth, our team has an impressive level of expertise, with significant hands-on experience in the industry.
n We provide Corporate Finance Advisory services, build disruptive deep-tech businesses and run a multi-strategy critical minerals and decarbonisation technology fund.

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Join Our Team as an Office Manager in Sydney CBD

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We are seeking a proactive, detail-oriented and highly organised Office Manager to oversee our Sydney CBD office. The ideal candidate enjoys improving office systems, supporting staff and taking ownership of the day-to-day operations of a busy professional workplace.

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Key Responsibilities:

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- Oversee general office operations and ensure smooth day-to-day functioning.
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- Maintain office facilities and equipment, ensuring routine maintenance is carried out.
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- Work closely with our venture companies to provide administrative assistance and support.
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- Assist with onboarding processes and pre-employment checks.
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- Maintain HR files, including leave tracking and reporting.
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- Monitor and follow up on mandatory team training obligations.
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- Collate, review, and process monthly timesheets for payroll (MYOB software knowledge beneficial but not mandatory).
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- Prepare, edit, and format reports and correspondence.
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- Monitor compliance requirements and follow up as needed.
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- Maintain organised filing systems for documents and records.
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- Provide ad-hoc administrative support to senior staff, including minute-taking when required.
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- Act as the first point of contact for office-related queries and coordinate supplier/vendor relationships.
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What We Are Looking For:

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- 10 years' experience in office administration or office management preferred.
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- Strong proficiency in MS Office (Word, Excel, Outlook).
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- MYOB software knowledge beneficial but not essential.
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- Excellent organisational and time management skills.
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- High attention to detail and strong follow-through.
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- Solid communication and interpersonal skills, with confidence supporting staff at all levels.
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- Ability to work independently and manage multiple priorities.
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Why Join Us?

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At RFC Ambrian, you will be part of a small, collaborative team that values professionalism and a positive working environment. This role offers:

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- Culture: A friendly, approachable team where your contribution truly matters.
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- Impact: The opportunity to play a key role in keeping our operations running smoothly, while working closely with our exciting portfolio of venture companies.
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- Growth: Exposure to a dynamic, specialist industry with genuine variety in your day-to-day work.
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Please note that this role is permanent and is available only to permanent Australian residents, or applicants who hold the relevant Visa with the authority to work in Australia.

📌 Office Manager (New South Wales)
🏢 RFC Ambrian
📍 New South Wales