Job Description

Logistics Coordinator: Events & Design Agency

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The Logistics Coordinator is responsible for coordinating the movement, scheduling and delivery of freight, event elements, install and production requirements across Created By Clint projects.

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During the peak Christmas installation and removal period, the Logistics Coordinator plays a critical role in managing multiple simultaneous projects including event & labor staffing, transport movements, international & local freight, installation schedules, drop offs and production deadlines.

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Coordinate local, interstate & international transport, couriers and freight requirements.

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Book trucks, removalists, vans, couriers and specialist transport for installations, events and removals.

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Liaise with freight companies, drivers, suppliers, warehouses and installation teams.

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Prepare and maintain delivery schedules, manifests and transport documentation.

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Track deliveries and freight movements to ensure deadlines are achieved.

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Coordinate urgent or last-minute transport requirements when project schedules change.

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Monitor transport and freight costs against project budgets.

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Update internal database with invoicing & budgets, financial reconciliation of all accounts

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Scheduling & Timeline Management

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Develop and maintain detailed logistics and delivery schedules across multiple projects.

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Coordinate logistics timelines with production, installation and event schedules.

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Maintain a master Christmas logistics and installation schedule during the peak season.

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Identify scheduling conflicts, transport clashes and potential delays before they impact delivery.

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Communicate schedule changes clearly to internal teams, suppliers, drivers and contractors.

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Track key project milestones and ensure logistics requirements are completed within agreed deadlines.

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Christmas Installation & Removal Program

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During the Christmas season,



the Logistics Coordinator will assist in the overall management of Created By Clint's installation and removal program, including:

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Coordinating transport and freight across multiple Christmas sites.

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Managing daily and weekly installation schedules.

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Sequencing deliveries to align with installation crews and site access times.

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Coordinating overnight and after-hours deliveries where required.

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Managing warehouse dispatch and returns.

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Tracking Christmas decorations, trees, props, equipment and installation materials between warehouse and site.

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Coordinating removals and returns following the Christmas period.

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Responding quickly to changes in site access, installation timing, weather, freight or production.

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Providing clear daily logistics updates to the wider project and production team.

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Warehouse & Inventory Coordination

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Work closely with warehouse teams to coordinate picking, packing, dispatch and returns.

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Ensure items are labelled and allocated correctly to projects and sites.

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Assist with tracking equipment, props and event assets.

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Coordinate loading and unloading schedules.

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Ensure returned stock and equipment is accounted for following events and installations.

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Skills & Experience

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Previous experience in logistics, events, production, warehousing or project coordination.

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Robust organisational and scheduling skills.

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Australian Drivers License and access to a car, essential.

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Ability to manage multiple projects and deadlines simultaneously.

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Confident communicating with suppliers, transport providers, contractors and internal teams.

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Strong problem-solving skills and ability to respond calmly to changing circumstances.

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Competent with Microsoft Office, particularly Excel and Outlook; experience with project management or scheduling software is advantageous.

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This is a full time role, not a remote role, working from the office on and onsite locations around Australia.

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This role commences asap, with Christmas logistics in full swing.

📌 Event Logistics Coordinator (New South Wales)
🏢 Created By Clint
📍 New South Wales