Working for a well-established and award winning national electrical services company and reporting into the Division Manager, this Division Administrator position will involve you supporting the electrical engineering services team with a range of administrative, customer services and operational tasks that need to be carried out in a timely, effective, and efficient manner to ensure work deadlines can be consistently achieved on time and on budget.

Location : Western suburbs

Key Responsibilities include but are not limited to

- Maintain archive registers
- Minute taking
- Follow up debtors
- Keep open jobs files up to date
- Records/customer/client systems upkeep
- Scheduling work for electricians/technicians
- Organise induction and training
- Assist with project/service job admin activities
- Entering timesheets (weekly)
- Undertake invoicing including progress claims
- Provide support to Payroll, HSE, Finance departments as required
- Booking accommodation for staff
- Managing Client Portals

Working for a well-established and award winning national electrical services company and reporting into the Division Manager, this Division Administrator position will involve you supporting the electrical engineering services team with a range of administrative, customer services and operational tasks that need to be carried out in a timely, effective, and efficient manner to ensure work deadlines can be consistently achieved on time and on budget.

Location : Western suburbs

Key Responsibilities include but are not limited to

- Maintain archive registers




- Manage incoming divisional emails
- Minute taking
- General office duties including data entry
- Follow up debtors
- Keep open jobs files up to date
- Records/customer/client systems upkeep
- Customer services / call handling
- Scheduling work for electricians/technicians
- Organise induction and training
- Assist with project/service job admin activities
- Entering timesheets (weekly)
- Undertake invoicing including progress claims
- Provide support to Payroll, HSE, Finance departments as required
- Booking accommodation for staff
- Managing Client Portals

Skills / Experience required:

- Previous office-based administration experience is essential
- Previous office-based experience gained in electrical, maintenance, construction services, HVAC, or facilities management environment will be very highly regarded
- Cert IV Administration (or equivalent) preferred
- Intermediate MS office, especially Word and Excel
- Excellent time management, planning and organisation skills
- High level communication/customer services capabilities
- Attention to detail - do it right first time
- Experienced in using Greentree or equivalent finance system preferred
- Attitude is everything and you will have a fantastic work ethic and a can do' attitude
- You will have the ability to naturally adapt to a fast-changing setting

PLEASE NOTE - To be considered for this position applicants must have the right to work in Australia. Only shortlisted applicants will be contacted.

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📌 Division Administrator (City of Parramatta Council)
🏢 Red Appointments
📍 City of Parramatta Council