Office Administrator / C-Suite's Personal Assistant

General day-to-day office administration and reception duties

Managing office supplies, coordinating vendors, and maintaining office facilities

Filing, document management, and record-keeping (including confidential company and legal documents)

Coordinating meeting arrangements, boardroom bookings, and catering as required

Liaising with external service providers (IT, cleaning, couriers, etc.)

Coordinating with Real Estate Agents

C-Suits PA Support

Diary and calendar management, with the ability to schedule and reschedule meetings/appointments at short notice

Coordinating travel bookings and itineraries (domestic and international)

Running errands and attending to personal tasks as required by the Director

Driving the C-Suite to meetings, appointments, or the airport as needed — must hold a current, valid driver's licence

Managing correspondence on the C-Suite's behalf, and drafting emails and basic documents

Handling sensitive information with discretion and confidentiality at all times

Remaining reasonably contactable and responsive outside standard business hours when required

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📌 Office Administrator / C-Suite's Personal Assistant (City of Gold Coast)
🏢 Bacena Capital
📍 City of Gold Coast