About the Role

We are seeking a proactive and highly organised Administration & Service Support to provide general administrative support for us at our Head Office in Rowville on a full-time, in office basis. This is a dynamic, hands-on role suited to someone who enjoys variety and takes pride in maintaining an efficient, professional office workplace.

Key responsibilities include
Managing incoming calls, emails, and correspondence of 2 mailboxes
General administration and reception support
Maintaining administration manuals, registers, passwords, phone list and office systems
Support service in setting up new customers, sites and creating new jobs with Purchase Orders in Simpro
Manage various contractor portals, ensuring compliance of Company information
Booking travel in line with company policy
Release employee announcements (birthdays and work anniversaries)
Managing DECT phone repairs
Coordinating Vehicle requirements: e-tags, fuel cards and insurance claims
Supporting company events and internal catering requirements
Daily office checks and general facilities/maintenance coordination
Other administrative tasks as required ie.



ordering stationery & amenities

About You

To succeed in this role, you will demonstrate:
Minimum 3 years’ experience in an Administration or Reception role
Strong written and verbal communication skills
High attention to detail and organisational ability
Confidence working across multiple teams and departments
Proficiency with Microsoft Office and telephony systems
Initiative and a proactive approach to improving systems and workflows
Qualified presentation and the ability to maintain an organised work environment
Experience with SimPRO advantageous

How to Apply Please submit your resume with a cover letter outlining why you are the ideal fit for this role. Applications without a cover letter will not be considered.

Note: A Police Check and Pre-Employment Medical Check are mandatory for this role.

You must be an Australian resident and/or hold Australian Citizenship.

Due to the large amount of applications we received, only short-listed candidates will be contacted.

📌 Administration & Service Support Rowville
🏢 Hitec Solutions
📍 Rowville