Benmax is one of Australia's most experienced mechanical services and HVAC businesses.
Founded in Canberra more than 40 years ago, we design, construct, manufacture and maintain complex heating, ventilation, air conditioning and cooling systems for some of the country's most significant buildings and institutions.
Today we are scaling rapidly into AI infrastructure, manufacturing advanced cooling systems for a recent generation of data centres.
About the role
We're seeking a Team Administrator to support our Engineering division, based at our Hume, ACT office.
This is a busy, hands-on role at the centre of the team, keeping projects, meetings and deadlines on track so our engineers can focus on the work they do best.
You'll work closely with the Head of Engineering and the wider team, coordinating schedules, documentation and day-to-day admin.
It's a great role for someone who enjoys variety, likes staying organised and takes pride in getting the details right.
What you'll be doing
Provide administrative support to the Head of Engineering, including travel bookings, diary management, meeting coordination and general correspondence
Coordinate meetings and workshops, prepare agendas and take accurate minutes and action items
Follow up outstanding actions, monitor key deadlines and flag upcoming requirements to the team
Prepare documents, presentations, reports and project updates as required
Arrange travel for the wider Engineering team




Act as the central point of contact for administrative matters within Engineering
Maintain project and task trackers, registers, schedules and electronic files
Coordinate project documentation and administrative requirements across the team
Process purchase orders, invoices and expense claims
Assist with document management for engineering product documentation, liaising with the product management team and external parties as needed
Assist with ad hoc projects and administrative tasks as required
What we're looking for
This is an entry level position, and a great opportunity for someone early in their administration career to build their skills.
Previous experience is highly regarded, and full training and support will be provided to help you grow into the role.
Essential
Strong organisational skills and the ability to manage multiple priorities and deadlines
A sharp eye for detail and accuracy in record keeping and documentation
Highly developed Microsoft Office skills
Previous experience in an administrative support role
Experience preparing agendas, minutes and formal correspondence
Experience supporting senior stakeholders or executives
Experience within an engineering, construction or technical environment
Familiarity with project management software such as Procore
Tertiary qualifications in Business Administration, Project Management, Engineering or a related discipline
#J-*****-Ljbffr

📌 Team Administrator (Canberra)
🏢 Benmax Group
📍 Canberra