Job Description
Role Title
Department Coordinator
Role Type
Max term contract full time (until 30 June ****)
Role Grade
Administration Officer (Level 6), Year (1-2)
Department and Location
Medical Imaging Department, St Vincent's Public Hospital, Sydney
Salary
$86,******- $88,******+ super + salary packaging
About the Role
St Vincent's Medical Imaging (MI) provides a comprehensive imaging service to inpatients, emergency department patients and outpatients as well as collaborating with world class research institutions on campus.
We are a patient focussed service, highly engaged in multi‐disciplinary care on campus with a strong research arm, quality education and training under LAN 3 radiology training network.
Be the organisational powerhouse behind the team – coordinate rosters, payroll and entitlements for Staff Specialists and Registrars, providing trusted advice and support on pay-related queries.
Keep senior leaders one step ahead – manage busy calendars, correspondence, meetings and patient appointments to ensure the department runs smoothly.
Make meetings happen seamlessly – coordinate appointments and meetings, prepare agendas and materials, attend meetings and capture accurate minutes for key department managers.
Play a key role in growing the team – support recruitment campaigns and contribute to attracting and onboarding outstanding people across the department.
Support quality, compliance and performance – prepare activity reports for leadership, assist with RANZCR accreditation requirements, and provide broad administrative support across the department.
About You
A confident communicator and creative problem-solver who can navigate challenges, resolve conflicts and find practical solutions.




A natural relationship builder who enjoys working with a diverse network of professionals and can build strong, trusted connections.
Highly organised and deadline-driven, with the ability to juggle competing priorities and keep things moving in a fast‐paced environment.
Trusted and discreet, with a strong sense of accountability and the ability to handle sensitive and confidential information with professionalism.
Adept with technology and digitally confident, with strong Microsoft Office skills across Excel, Word and Outlook.
What we can offer you
Exceptional Rewards: Competitive pay and not-for-profit salary packaging to maximise your income
Seamless NSW Health Mobility: Smooth transfer of your qualifying service and leave entitlements
World‐Class: Be part of a renowned precinct alongside the Garvan & Victor Chang institutes
Excellence: Premier heart/lung transplant program, advanced robotics, & pioneering HIV/AIDS initiatives
Cutting-Edge Oncology: Deliver advanced cancer care and trials at the renowned Kinghorn Cancer Centre
Community: Support vital programs for First Nations, homelessness, mental health, & drug and alcohol care
Professional Advancement: Accelerate your career with study leave and Curran Foundation scholarships
Health & Wellbeing: Fitness Passport, discounted private health, & cultural recognitions and celebrations
Visa Sponsorship / Work Rights for Australia
Please note, visa sponsorship is not available for this position.




For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.
Equal Opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
As part of our commitment to reconciliation, we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.
Reconciliation Action Plan
At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees.
As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit or get in contact at ******.
About St Vincent's Hospital Sydney
St Vincent's Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in ****.
Founded by the Sisters of Charity more than 180 years ago, St Vincent's is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD.
Our founder, Mary Aikenhead's vision, commitment and inspiration lives on in us and the work we do.
From modest beginnings, St Vincent's Health Australia is today the nation's largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities.
The St Vincent's family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more.
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📌 Department Coordinator (New South Wales)
🏢 St Vincent's Health Australia
📍 New South Wales