Job Description
Location of workplace: Tweed Heads warehouse / office
n Role: Full time (Monday - Friday, 8.00am - 4.30pm)
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About the role:
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The Buyer & Inventory Coordinator is responsible for ensuring the right products are available at the right time, in the right quantities, while maintaining healthy stock levels and supporting business profitability.
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This role owns the end-to-end inventory planning and purchasing process, working closely with the Product & Brand Manager, Operations, Warehouse, Customer Service, and Marketing teams to ensure inventory aligns with sales forecasts, promotional activity, product launches, and seasonal demand.
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The role is highly analytical and operational, focused on forecasting, replenishment, supplier coordination, inventory optimisation, and reporting.
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Required skills and experience:
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2+ years experience in buying, inventory planning, merchandise planning or supply chain coordination
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Strong analytical and numerical skills
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Advanced Excel or Google Sheets capability
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Experience managing purchase orders and supplier relationships
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Strong attention to detail
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Excellent organisational and time management skills
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Ability to manage multiple priorities and deadlines
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What this role involves:
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Inventory Planning & Forecasting
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Develop and maintain accurate inventory forecasts across all product categories
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Monitor stock levels, sales trends, sell-through rates and stock cover
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Identify replenishment requirements and purchasing timelines
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Ensure inventory availability aligns with promotional calendars, product launches and seasonal demand
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Analyse historical sales data to improve forecasting accuracy
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Manage stock ageing reports and identify risks relating to excess inventory or stock shortages
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Recommend clearance, markdown or liquidation strategies for slow-moving inventory
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Raise purchase orders with approved suppliers
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Manage order timelines from placement through to delivery
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Track production schedules and shipment dates
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Ensure purchasing decisions align with sales forecasts and cash flow requirements
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Monitor supplier performance and delivery accuracy
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Liaise with suppliers regarding:
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Purchase orders
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Delays
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Product specifications
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Inventory Control
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Maintain accurate inventory records across all systems
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Conduct regular stock reconciliations and investigate discrepancies
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Work closely with Warehouse and Operations teams to ensure inventory accuracy
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Support annual and cycle stocktakes
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Monitor inventory movements including:n
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Incoming stock
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Returns
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Damaged stock
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Write-offs
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Transfers
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Reporting & Analysis
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Monitor key inventory KPIs
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Provide recommendations to improve inventory efficiency and reduce stock holding risk
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Present inventory insights to leadership team
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Produce weekly inventory reports including:n
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Stock on Hand
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Weeks/Months of Cover
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Sell Through Rates
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Product Launch Support
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Coordinate inventory requirements for recent product launches
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Ensure launch quantities align with forecast demand
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Work closely with the Product & Brand Manager to manage launch timelines
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Support range reviews and SKU rationalisation projects
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Assist with product lifecycle management from launch through to clearance
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📌 Buyer & Inventory Coordinator (Gold Coast)
🏢 Ela & Earth
📍 Gold Coast