Our Practice

We are a CPA Firm with new and contemporary offices located in Hawthorn East close to all amenities. We have a rich and storied history dating back 40 + years, specialising in business services, taxation, consulting and SMSF administration.

Most of our team have been with us for 10 years or more and the current position has become available due a highly valued and respected employee leaving for personal reasons.

The Role

Accounting Practice Office Administrator - ASIC Specialist, Tax & Business Services Admin

Part-time (Flexible 20-25 hrs per week over 3 set days)

Autonomous role overseeing ASIC workflows, WorkCover, Document Management and ATO Correspondence. Core responsibilities include:

- Maintaining client corporate records including preparation of annual reviews, de-registrations, changes and share allotments & transfers - BGL/CAS360.

- Managing the flow and distribution of ATO correspondence to clients - ATO SmartDocs/Xero/FYI.

- Assist with client on-boarding including to Xero XPM, AML/CTF checks, preparation and follow-up of engagement letters – Xero/FYI/CAS360.

- Preparation of WorkCover annual remuneration certifications for small group of clients and monitoring premium notices.

- Collating and sending Financial Accounts and Tax Returns for client signature.

- Liaison with clients, ATO and ASIC where appropriate and required.

- Electronic lodgement of ATO returns and management of lodgement deadlines (Preparation of returns not required) - Xero.





- Maintaining our internal knowledge base resources – Xero/FYI.

- Improving and maintaining administrative procedure documents – FYI.

- Contributing to the creation of efficiencies within your role and the practice as a whole.

- Filing, scanning, mail, banking and procurement .

About You

You should possess excellent verbal and written communication skills and demonstratable ability to work autonomously and within a team environment.

Key attributes and experience which will looked upon favourably:

- Proficiency in utilising the following software:

- BGL/CAS360

- Xero XPM, Xero Blue

- ATO SmartDocs

- FYI Document Management

- MS Suite

- ATO Tax Agent Portal

- Annature electronic signature platform

- Previous experience in a similar role within the last five years;

- Ability to manage multiple tasks;

- Willingness to undertake training and career development;

- Excellent organisational and time management skills;

You may be looking to take the next step in your administrative career or returning to the workforce and looking for flexibility.

Benefits

- Competitive salary plus superannuation

- Friendly work culture with supportive Partners and staff

- Professional development is encouraged and paid for

- Flexible start and finish times

- Annual staff conference, often inter-state over a few days, with plenty of social time and activities mixed in (2023 - Cairns, 2025 - Sydney)

- 30 June & End of Year functions

- Work–Life balance of a part-time position

📌 Accounting Practice Administrator (Hawthorn)
🏢 Gfm Gruchy Accounting
📍 Hawthorn