Australian Hotels Association NSW – Sydney CBD NSW

Are you an organised, proactive and people-focused administrator looking for a varied role where no two days are quite the same?

The Australian Hotels Association NSW is looking for an Office Administration Coordinator to join our team and become a key part of the day-to-day running of our office, while also supporting our Membership and Marketing teams.

We’re looking for an organised, proactive and people-focused person who takes ownership, enjoys helping others and takes pride in providing excellent service. You’ll be the friendly and professional first point of contact for our members, suppliers and stakeholders, while confidently managing day-to-day administration, taking initiative, following tasks through to completion and looking for ways to make things more efficient.

About the role

This is a genuinely varied position. You’ll be responsible for keeping the office running smoothly while providing administrative support across the organisation.

Managing incoming calls, enquiries, correspondence, visitors and shared inboxes

Providing day-to-day administrative support, including diary management for the Deputy CEO, meetings, travel, accommodation and office coordination

Assisting with invoices, expenses, records and routine financial administration

Supporting office meetings, events and functions, including set-up

Managing membership enquiries, records, communications and follow-up





Supporting Marketing with newsletters, campaigns, social media, and promotional activities

Coordinating suppliers, registrations, invitations and other stakeholder requirements

Maintaining accurate Salesforce and business records, while identifying opportunities to improve processes and office efficiencies.

About you

We’re looking for someone who is organised, reliable and proactive, with a great attitude and a genuine willingness to help.

Previous experience in administration, coordination, customer service, membership or a similar role

Excellent organisation, time management and attention to detail

Strong written and verbal communication skills

Confidence using Microsoft 365 and the ability to learn new systems, including CRM and marketing platforms

A qualified, approachable and team-focused attitude, with the ability to manage competing priorities independently and with discretion

Experience with Salesforce, Philips SpeechLive, MailChimp or social media platforms would be advantageous, but training can be provided.

Join a dynamic industry association where you’ll play an important role across administration, membership and marketing, while developing your skills and making a real difference. If you’re an organised all-rounder with excellent attention to detail, legal dictation experience and a willingness to get involved, we’d love to hear from you.

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📌 Office Administration Coordinator (New South Wales)
🏢 Australian Hotels Association (NSW)
📍 New South Wales