We are seeking a Personal Assistant to support our director and executive team within a fast-paced organisation in Sydney's CBD. This is a varied role requiring exceptional organisational skills, strong attention to detail and the ability to manage multiple priorities while supporting day-to-day business operations.

What you'll be doing:

- Manage the Director's diary, calendar, and appointments.
- Coordinate meetings, including scheduling, confirmations, and follow-up actions.
- Handle incoming calls, emails, and correspondence on behalf of the Director.
- Maintain accurate records, documents, and filing systems.
- Prepare reports, presentations, and meeting materials as required.
- Assist with general office administration and operational support.
- Coordinate travel arrangements and itineraries when required.
- Attend meetings with the Director when required, take notes, prepare agendas, and assist with follow-up actions.
- Represent the Director professionally in communications and interactions with clients and stakeholders.
- Assist with special projects, events, and business initiatives as required.

What we're looking for:

To be successful in this role, you will have:

- Previous experience in an administrative, reception, personal assistant, executive assistant, or office support role.
- Experience in insurance, occupational rehabilitation, workers’ compensation, allied health, or related healthcare services would be advantageous.
- Has exceptional organisational and time management skills.
- Excellent written and verbal communication skills.




- Has excellent stakeholder engagement and relationship-building skills.
- Proficiency in Microsoft Office Suite including (Outlook, Excel, Word, PowerPoint, Teams).
- Proficiency in Canva (Preferred).
- Strong phone skills, including answering phone calls, replying to messages and responding to emails.
- Can work autonomously and take ownership of responsibilities.
- Is skilled, adaptable and highly reliable.

What we offer:

At Actevate Pty Ltd, we are committed to providing a supportive and nurturing work environment that empowers our employees to thrive. In addition to a competitive salary, we offer a range of benefits, including:

- Industry leading salary and benefits.
- Ongoing funded professional development and training opportunities.
- Flexible work arrangements, including the option to work remotely.
- Access to motor vehicle fleet cars.
- Opportunities for unique career advancement and lateral moves within the organisation.
- A collaborative and inclusive company culture that values diversity, innovation, and collaboration.

About us:

Actevate Pty Ltd is a leading provider of rehabilitation and allied health services in the Sydney metropolitan area. Our mission is to empower individuals on their journey to recovery and optimal wellbeing. With a dedicated team of healthcare professionals and a commitment to evidence-based practices, we are dedicated to delivering exceptional care and support to our clients.

Genuine Care and a Place to Thrive as an Individual.

Genuine Care and a Place to Thrive in Our Services to Others.

Genuine Care and a Place to Thrive as a Business.

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📌 Personal Assistant (New South Wales)
🏢 Actevate
📍 New South Wales