Location: Moffat Beach, Sunshine Coast QLD
Employment Type: Full-time, Monday to Friday
Compensation: $75,000 + super

Grow into the key admin role in a busy Sunshine Coast trade business.

Mister Shade designs, engineers and installs custom shade sails, awnings and umbrellas. Ten years in, over 1,500 installations, and a team that works with homeowners, builders, architects, councils and commercial developers from the Sunshine Coast to Brisbane, the Gold Coast, Gympie and the Burnett.

We are growing, and we are looking for an Administration Assistant to grow with us.

Office Manager

Location: Moffat Beach, Sunshine Coast QLD
Employment Type: Full-time, Monday to Friday
Compensation: $75,000 + super

Grow into the key admin role in a busy Sunshine Coast trade business.

Mister Shade designs, engineers and installs custom shade sails, awnings and umbrellas. Ten years in, over 1,500 installations, and a team that works with homeowners, builders, architects, councils and commercial developers from the Sunshine Coast to Brisbane, the Gold Coast, Gympie and the Burnett.

We are growing, and we are looking for an Administration Assistant to grow with us.

About the role

You will start as direct support to our Business Manager, learning our systems, our jobs and our clients from the ground up. As your confidence builds you will progressively take ownership of the day to day administration of the business and step into our primary admin role.

Based in our Moffat Beach office, full time Monday to Friday, reporting to the Business Manager. The role pays $75,000 plus superannuation.





What your week looks like

Customers and leads

- Manage incoming calls, emails and correspondence for Mister Shade

- Manage incoming leads and coordinate the sales pipeline

- Book quotes and site visits, follow up quotes, and keep customers updated through their job

- Keep customer records accurate and current

Scheduling and job coordination

- Daily and weekly job scheduling, plus technician and field staff coordination

- Run the ServiceM8 workflow: bookings, job updates, rescheduling and job files

- Schedule concrete and vacuum excavation works, and check digging requirements at quoting stage

- Schedule powder coating pickups and logistics

- Coordinate with field staff on schedules, materials and daily updates

- Organise job files, approvals, engineering documentation and council paperwork

- Supplier communication, coordination and job costing support

Finance and reporting

- Prepare and send quotes, invoices, receipts and purchase orders through Xero

- Weekly KPI tracking and reporting

- Accounts payable and receivable, including overdue follow ups

- Bookkeeping support: ABA files, supplier invoices, data entry and reconciliation in Xero and Hubdoc

- Payroll preparation and record keeping





- Maintain licensing, insurance and compliance records (QBCC, public liability, WorkCover)

Keeping the office running

- Assist with preparing contracts and other business documents

- Maintain documentation, filing and internal records

- Manage office supplies and general administrative needs

- Maintain confidentiality of all client, financial and business information

- Bring us your ideas on how we can do things better as you learn the business

What you will bring

- Administration experience in a trade, construction or services business

- Confidence with job management software (ServiceM8 or similar) and a knack for picking up new systems quick

- Working knowledge of Xero, or a solid grasp of basic accounts processes

- Strong written and verbal communication, because you will be talking with customers every day

- Organised and accurate, and able to juggle competing priorities

- A genuine go getter who takes initiative, asks good questions and takes pride in the detail

Trade or construction admin experience is what we are after, but if you are sharp, organised and hungry to learn, tell us why you are worth a look.

What we offer

- $75,000 plus super

- A clear progression path into our key administration position

- Direct mentoring from our Business Manager and exposure to every part of the business

- A small, supportive team where your work is visible and valued

- A stable, growing Sunshine Coast business

- An office five minutes from Moffat Beach

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📌 Office Manager (Sunshine)
🏢 Mister Shade
📍 Sunshine