Office & Operations Coordinator – Executive Administration

Job Type: Permanent position | Full time position

Office & Operations Coordinator Full-Time | In-Person | RASAK GROUP About the Role

RASAK GROUP is an international holding company operating across legal, immigration, accounting, education, HR, property and business services. We are seeking an experienced and highly capable Office & Operations Coordinator to work directly with management and coordinate the day-to-day administration of our office. This is not an entry-level administration role.

We need someone who already understands professional office systems, common Australian business terminology and can confidently handle tasks from basic administration through to higher-level office coordination. The successful candidate will initially work directly under management, with the opportunity to progress into a senior coordination/office management role and potentially supervise future administrative staff.

Key Responsibilities

Coordinate daily office operations and management priorities Manage emails, phone calls, appointments and client follow-ups Prepare, type, format and professionally present letters, forms, reports and other documents

Prepare documents for electronic signature and follow up clients Manage client and company records, filing and document systems Follow up invoices, payments and outstanding tasks

Assist with Xero invoicing, receipts, basic reconciliation and payroll administration Assist with ASIC, ATO and general company administration Help prepare internal forms, templates,



policies and procedures

Coordinate between management, clients and internal team members Monitor outstanding tasks and ensure matters are followed through to completion What

What We Need Minimum 3 years' experience in office administration, executive assistance, office coordination or a similar role

Advanced Microsoft 365 skills, particularly Outlook, Word, Excel, Teams, SharePoint and OneDrive Excellent Word document formatting and skilled presentation skills Good understanding of basic business terminology, including invoices, receipts, payslips, payroll, GST and reconciliation

Experience with Xero or similar accounting software Excellent written and verbal English Strong typing, communication and telephone skills

Highly organised, accurate and able to multitask Smart, proactive and a quick learner who does not require training in basic office functions Full Australian working rights

Highly Regarded Experience with legal, immigration, accounting, HR or other professional services, as well as knowledge of ASIC, ATO, CRM systems, Adobe/Canva/Photoshop or document editing, will be highly regarded. Additional languages such as Farsi, Arabic, Mandarin or Turkish are also an advantage.

Career Opportunity We are looking for someone who wants to grow with RASAK GROUP. A strong performer can progress from Office & Operations Coordinator to a senior Group coordination/office management position, including supervising future administrative staff.

Work Type: Full-Time Work Location: In Person

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📌 Office & Operations Coordinator – Executive Administration (New South Wales)
🏢 RASAK
📍 New South Wales