Executive Assistant – C-Suite
$150K–$160K + Super | Western Sydney | Fully On-Site with Parking | Newly Created Role
A genuinely different Executive Assistant opportunity - Are you an experienced Executive Assistant who wants to work closely with a C-suite team, butdoesn't want to sacrifice your work-life balance to do it?
This newly created position offers the chance to support a senior leadership team within a well‐established construction and engineering business, with a broad remit acrossexecutive administration, reporting, presentations, tenders and stakeholder coordination.
And importantly,work‐life balance isn't just something written in the job description - it is genuinely valued by the leadership team.
The executives are hands‐on, down‐to‐earth leaders who understand the importance of having a life outside of work.
While there will occasionally be periods where deadlines require additional support, particularly around major tenders or reporting, the expectation isnotthat you routinely work long hours or be permanently available.
The Opportunity – You will provide support across a team of four senior executives, acting as a central point of coordination and ensuring the leadership team has the information, reporting and administrative support they need.
This isnot a traditional diary-heavy EA role.
Approximately 80% of the role will focus on high‐level administration, reporting, presentations and information coordination, with the remainder covering traditional executive support.
Supporting four C-suite/senior executives across their day‐to‐day requirements
Preparing and formatting executive‐level reports and presentations
Coordinating and consolidating information from GMs and business units nationally
Supporting tender processes and tender reviews




Preparing meeting agendas, taking minutes and following up actions
Managing sensitive financial, commercial and HR information
Coordinating executive travel and schedules
Working closely with senior stakeholders across the organisation
Liaising with other EAs and corporate stakeholders
Improving systems, processes and the overall effectiveness of executive support
Anticipating what the leadership team needs and proactively taking ownership
The Leadership Team
You'll be supporting four senior leaders with construction backgrounds.
They'repractical, approachable and hands‐on, rather than overly corporate or hierarchical.
They're easy‐going, have a great sense of humour and have an open‐door policy.
What matters most to them istrust, discretion, capability and getting things done.
One of the key reasons this role is attractive is the culture aroundwork‐life balance.
The leadership team does not expect their EA to live at work or be constantly available outside standard hours.Your working day will generally be 8:00am–5:00pm.There may be the occasional later finish when an important tender or reporting deadline requires it, but this is expected to be the exception -not the culture.
We're looking for a highly capable EA professional who enjoys working with senior executives and is comfortable taking significant ownership.
You'll ideally have:
Experience supporting multiple C-suite or senior executives




Strong reporting, presentation and PowerPoint skills
Exceptional organisation and attention to detail
Experience coordinating complex information across multiple stakeholders
Excellent minute‐taking and follow‐up skills
Robust IT and systems capability
High levels of discretion and confidentiality
The confidence to communicate with senior leaders and GMs
A proactive mindset — you're someone who is naturally one step ahead
The ability to manage competing priorities without becoming overwhelmed
Ideally, experience within construction, , infrastructure, manufacturing or another operational environment
We're not looking for someone who simply waits for a list of tasks.
The ideal person will naturally think:'What will they need next, and how can I make that easier?'
Why This Role?
$140K–$160K + super
Newly created role with genuine scope to make it your own
Support theC-suite across a broad and interesting remit
Exposure to tenders, reporting, presentations and senior stakeholders
Significant autonomy and opportunity to establish processes
Work alongside an experienced and approachable leadership team
A genuine commitment to work‐life balance
8:00am–5:00pm, Monday to Friday
Fully on‐site in Western Sydney
Opportunity to become a key part of an evolving business
This is an opportunity for an experienced EA who wants theseniority, remuneration and exposure of a C-suite position without the expectation that work has to consume your life.
If you're highly capable, commercially minded, proactive and looking for a role where your experience will genuinely be valued -I'd love to hear from you.
A current driver's licence is essential.
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📌 C-Suite Executive Assistant (Ea) (New South Wales)
🏢 Core Talent
📍 New South Wales