Job Description
First or Nothing · Sydney NSW · Full time · Immediate start
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About us
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ServiceCo is the team behind multiple health brands, including First or Nothing, one of
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Australia's fastest-growing health and nutrition brands.
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FON is our flagship brand: premium protein, wellness products, DTC, subscription and
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retail. We're scaling fast, expanding internationally, and building the operational
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backbone properly.
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FON is not the only thing we are building. ServiceCo owns and operates FON, with
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other products, brands and businesses coming to life. We're looking for someone who
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can bring structure, control and visibility across what exists now, and help build what
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comes next.
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The role
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We are hiring a Finance & Operations Coordinator to own the day-to-day finance,
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procurement, compliance and stock control engine of the business.
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This is not a pure finance role and it is not a pure supply chain role. It sits across both.
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You will make sure payroll is processed, books are clean, bills are paid, POs are raised,
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stock is reconciled, supplier invoices match, leave is tracked, expenses are reviewed,
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and nothing quietly falls through the cracks.
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You will work across Xero, our in-house custom ERP, spreadsheets, PO registers, payroll
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systems, supplier invoices, stock reports and 3PL data.
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This is hands‐on. We need someone reliable, commercial, detail‐oriented and proactive
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who does not need to be chased.
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You should also be comfortable using AI tools to make your work faster, cleaner and
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more accurate, whether that is improving reconciliations, reporting, documentation,
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process notes, checking data or finding smarter ways to reduce manual admin.
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Reporting line
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You will report into the leadership team and work closely with the Founder, Chief of
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Staff, operations, supply chain and external accountants where required.
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You are the internal owner of the admin, finance and operational control layer.
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What you'll own
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Payroll processing and payroll admin.
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Bookkeeping support across Xero and related systems.
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End‐of‐month reporting preparation and reconciliation.
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Timesheet tracking and billables management.
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Regular expense auditing, including subscriptions, 3PL fees, supplier charges and
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Supplier invoice checks and payment preparation.
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Clean, accurate financial records at all times.
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Compliance & HR administration
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Contract management and document control.
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New business partnership reviews, including NDAs, supplier terms and commercial agreements.
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Employee superannuation administration.
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Annual leave and leave management.
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Clean internal records so leadership has visibility over obligations, renewals and risks.
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Procurement & accounts
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PO creation and tracking.
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PO management within our in-house custom ERP.
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Accounts payable and accounts receivable coordination.
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Supplier invoice reconciliation against POs, freight docs and goods received.
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Keeping PO registers and procurement records clean at all times.
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Stock & materials
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Stock reconciliation across finished goods, materials and 3PL reporting.
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Materials‐on‐hand tracking.
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Finished stock QA reporting oversight.
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Shipment tracking and operational follow‐up.
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Flagging discrepancies, stock risks, missing documents and cost issues early.
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Supporting visibility across manufacturers, suppliers, freight and 3PLs.
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What success looks like
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30 days
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You understand the current finance, PO, payroll, stock and supplier admin processes.
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Immediate gaps are identified. PO register, payroll cadence, expense audit and stock
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reconciliation rhythm are mapped.
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60 days
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EOM reporting support is running cleanly. POs, AP, AR, leave, payroll and stock
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tracking are under control. Supplier and 3PL expense checks are live. Leadership has
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transparent visibility over what is outstanding.
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90 days
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The business has a reliable internal operating control layer. Books, bills, POs, payroll,
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leave, stock and materials are clean, current and no longer dependent on people
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chasing across Slack.
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What we need
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4+ years' experience across finance operations, bookkeeping, accounts, procurement, supply chain coordination or business operations.
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Experience with payroll, AP, AR and EOM reporting support.
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Comfortable with POs, supplier invoices and procurement workflows.
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Strong Excel or Google Sheets capability.
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Experience with stock, inventory, 3PLs, FMCG, ecommerce or consumer products preferred.
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High attention to detail.
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Comfortable working directly with founders and senior leadership.
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Able to chase information without being awkward.
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Able to spot problems before they become expensive.
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High integrity and confidentiality.
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Comfortable using AI tools to improve reporting, reconciliation, documentation and workflow efficiency.
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Strongly preferred
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Experience in ecommerce, FMCG, supplements, wellness, healthcare, manufacturing or consumer goods.
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Experience with ERP, PO or procurement systems.
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Experience with 3PL reporting, stock reconciliation or supplier invoice matching.
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Experience supporting a fast‐moving founder‐led business.
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Not for you if
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You only want to do finance and nothing operational.
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You only want to do supply chain and no accounts work.
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You need a large team before you can deliver.
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You wait to be chased.
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You are not comfortable working across imperfect systems while improving them.
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You cannot explain issues simply.
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What you get
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Real ownership from day one.
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Direct access to leadership.
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A fast-growing Australian brand expanding internationally.
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A role that genuinely sits across the commercial engine of the business.
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📌 Finance & Operations Coordinator (New South Wales)
🏢 First or Nothing
📍 New South Wales