Job Description
Exciting opportunity for an experienced project administrator to join a great organisation within the defence industry that supports career progression and development pathways for their people.
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Project Administrator | Defence
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Location: Northern Suburbs, Adelaide Work Type: Full-Time, Permanent
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Are you a highly organized administrative professional who thrives in a complex, technical environment? We are representing a leading Australian systems integration and engineering firm-a key player in the defense sector-seeking a versatile Project Administrator to join their high-performing team in the northern suburbs.
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The Role
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As a Project Administrator, you will provide senior-level support across the entire project lifecycle. You'll be the point of contact for financial tracking and procurement coordination, ensuring that complex engineering projects remain on schedule and within budget.
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Key Responsibilities:
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Assist with project cost tracking, invoicing, and budget monitoring. Ensure all financial data aligns with project milestones.
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Provide administrative support maintaining project schedules, budgets, project tracking, risk registers, action item registers and other related project management information
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Raising purchase orders to liaising with suppliers and tracking deliveries for specialized equipment.
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Maintain rigorous project files, track deliverables, and assist in the preparation of progress reports for senior stakeholders.
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Provide administrative support in the preparation of tender responses
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Provide administrative support producing project reports, plans, templates,letters and proposals
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Act as a central hub for communication between project managers, the finance department, and external vendors.
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Generating and distributing meeting agendas and minutes
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About You
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To be successful in this role, you need to be "system-savvy" and comfortable navigating the intricacies of project-based accounting and procurement.
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We are looking for:
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Proven Experience: Significant background in senior administration, ideally within engineering, construction, or defense.
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Financial Literacy: Robust competency in supporting accounts (AP/AR) and understanding project budgets.
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Procurement Skills: Experience managing a supply chain or purchasing function within a project environment.
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Software Proficiency: Advanced skills in MS Excel and experience with ERP or project management software.
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Proactive Mindset: The ability to look ahead, identify potential bottlenecks in procurement or billing, and solve them before they impact the timeline.
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Why Apply?
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Stability: Join a well-established company with a massive pipeline of work in the Australian defense and security space.
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Growth: Work alongside industry-leading engineers and project managers in a collaborative, tech-forward environment.
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Location: Conveniently located in Adelaide's northern suburbs with on-site parking and modern facilities.
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Please Note: Due to the nature of the industry and the projects involved, applicants must be Australian Citizens and may be required to undergo a baseline security clearance.
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At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

📌 Project Administrator (South Australia)
🏢 Randstad - Business Support
📍 South Australia