Job Description
EXECUTIVE ASSISTANT TO THE CEO
n SOUTH OF THE RIVER
n 3 MONTH CONTRACT
n $***** PER HOUR
n IMMEDIATE START!
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Delivery of confidential and high-quality executive support services to the CEO and Shire President and other staff (as required).
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Being the first point of contact and handling of incoming and outgoing correspondence on behalf of the CEO and Shire President.
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Management of the CEO's daily schedule and meetings.
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Monitoring and assessment of all telephone, written and personal enquiries. Respond to enquiries or refer to relevant Director or officer if appropriate, including appointments.
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Research and coordinate response to Councillor requests and assist in preparation of presentations to Councillors.
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Plan and organise meetings and appointments to ensure that the relevant officers and the necessary information are available. Ensure that the diaries remain current. Attend meetings as required.
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Coordinate and liaise between the CEO, Shire President, councillors, Directors and other officers.
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Other duties as requested by the CEO.
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Ensure all correspondence and reports are filed and maintained in the records management system
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Coordinate and facilitate special projects as directed by the CEO.
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Assist in the research and preparation of reports for meeting agendas as required.
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Initiate follow up actions from meetings.
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Coordinate and meet with other PA's and support staff on a regular basis to work on various projects as required
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Essential Criteria
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Demonstrated experience within in a similar position within Local Government. Excellent written and verbal communication skills.
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Strong attention to detail, first rate secretarial skills and skilled manner
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Well-developed organisational and time management skills.
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Advanced computer operation skills with demonstrated experience with Microsoft Office.
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Ability to work independently with limited supervision and to use initiative.
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Proven ability to work under pressure, use initiative and be well organised.
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Flexible and proactive approach to supporting the needs of the CEO and Shire President.
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Current "C" class drivers licence.
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Experience in agenda preparation and taking minutes.
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Desirable Criteria
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Understanding of the operation of local government.
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Experience with the TechnologyOne suite of products (or similar).
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📌 Executive Assistant To The Ceo (Mandurah)
🏢 Amalgam Recruitment
📍 Mandurah