Job Description
In this role you will deliver effective and effective administrative and clerical support for the centre and support the centre's day-to-day operations. This position is required to work as part of an overall administration support team for the centre.
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Primary Accountabilities Of The Administrative Officer Include
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Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings
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Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence
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Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computers
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Answer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency
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Manage mail and mail register
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Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies
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Process human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentation
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Perform opening and closing procedure
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Conduct banking as required
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Maintain filing and recording system ensuring the confidentiality of all documentation handled
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Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies
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Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current
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Undertake archiving of files and records in accordance with legislative requirements
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The role description provides the minimum requirements for the role. The incumbent may be required to undertake other duties as required outside of these primary accountabilities.
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Applications to remain current for 12 months.
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Occupational group
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Administration