Job Description
$80,000 + $90,000 + Superannuation + Annual Bonus
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Office Manager / PA
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Collingwood-Based Founder-Led Business
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Summary
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Role: Office Manager / PA
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Location: Collingwood, Victoria; you'll need to be based locally and have Australian work rights
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Work arrangement: Full-time, 4-5 days in the office
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Compensation: AUD 80,********,000 Base + Superannuation + Annual Bonus
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What You'll Do
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Run the day-to-day office. You'll keep on top of facilities, supplies, suppliers, building needs, maintenance, and workplace procedures.
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Support senior leadership closely. You'll manage calendars, meetings, appointments, travel, correspondence, expenses, and general admin follow-through.
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Handle a mix of business and personal support. This role includes practical day-to-day support for senior leadership, plus help with ad hoc projects and initiatives.
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Coordinate key logistics. You'll organise team events, celebrations, venues, catering, suppliers, and the moving parts that sit behind them.
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Help the team onboard well. You'll coordinate office requirements for new starters and improve admin processes as the team grows.
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Keep things moving when priorities shift. Some days will be planned; others will involve interruptions, last-minute requests, and practical problem-solving across the office.
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Who We're Looking For
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You'll likely be a mid-level support operator who enjoys bringing order to busy environments and doesn't need heavy supervision to keep things on track.
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Must-Haves
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Previous experience in an Office Manager, PA, EA, or Team Assistant role is highly preferred.
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Solid experience in coordination work where you've owned tasks end-to-end
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Confidence managing calendars, meetings, travel, expenses, suppliers, and day-to-day admin for senior leaders
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Strong organisation and follow-through - you keep track of details, deadlines, and loose ends without needing frequent reminders
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The judgement to prioritise, manage up, and know when to escal in a busy, changing environment
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Nice-To-Haves
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Experience in a small, growing, founder-led, or lean business where the remit was broad and hands-on
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About The Company
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A small, fast-growing quantitative startup that's already built a highly profitable trading operation by identifying and exploiting significant edges in competitive markets. And they're just getting started.
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They are not a typical startup; with a proven track record of success, the firm is now laying the groundwork for significant expansion into recent markets.

📌 Office Manager / Pa (Victoria)
🏢 Ploomo
📍 Victoria