Make Every Welcome Matter
Resident & Family Welcome Coordinator
At Access Aged Care, we're transforming healthcare delivery for older Australians.
Through our unique model, we bring together GPs, Nurse Practitioners, Practice Nurses, Specialists and aged care teams to deliver coordinated, proactive care to residents across Australia.
We are seeking a warm, empathetic and confident communicator to join us as a
Resident & Family Welcome Coordinator
.
This role is about creating a positive first experience for new residents and their families, helping them understand our service, answering general questions and ensuring they feel informed, reassured and supported.
About the Role
Moving into aged care or transitioning to a new healthcare provider can be an emotional and uncertain time.
As the Resident & Family Welcome Coordinator, you will personally contact new residents and their nominated family members or representatives to welcome them to Access Aged Care and explain what they can expect from our service.
In this role, you will:
Make outbound welcome calls to new residents and their families or representatives
Explain how our doctors, nurses and specialists work together to support residents
Provide clear information about what to expect during the first few weeks
Confirm families have received the relevant welcome information and know how to contact us
Answer general questions about our services, appointments, communication and billing arrangements
Listen carefully to questions or concerns and respond with patience, empathy and understanding
Identify unresolved concerns or misunderstandings and escalated them to the appropriate team
Accurately record call outcomes, concerns and required follow-up actions
Coordinate with clinical, customer service and operational teams when further assistance is needed
Follow up with residents and families where appropriate
Share recurring questions and feedback to help us improve the onboarding experience
This is a non-clinical role.




Any clinical questions will be referred to an appropriately qualified member of our healthcare team.
About You
You are someone who communicates naturally and warmly over the phone and understands that entering aged care can be a significant transition for residents and their families.
To be successful, you will bring:
Excellent telephone communication and active listening skills
Genuine empathy for older people and their families
A calm and patient approach
Good judgement and the ability to recognise when a concern needs to be escalated
Strong organisation, record-keeping and follow-up skills
Confidence using customer management systems and standard office technology
The ability to work independently while remaining connected to a broader team
A commitment to confidentiality, privacy and respectful communication
Experience in aged care, healthcare, community services, patient support, family liaison, client onboarding or telephone-based customer service will be highly regarded.
Personal experience supporting a loved one entering or living in aged care may also provide valuable insight into the needs of residents and their families.
Why Join Us?
Make a meaningful difference during an important time in residents' and families' lives
Join a purpose-driven organisation improving healthcare for older Australians
Be part of an cutting-edge, multidisciplinary healthcare model
Work within a collaborative and supportive team
Help shape and improve the resident and family onboarding experience
Opportunity for the position to progress from casual to permanent employment as the role develops
This role will initially be offered on a casual basis, with hours determined by the number of new residents joining the service.
There is potential to progress to permanent employment based on performance, business requirements and the ongoing development of the role.
If you are a caring and capable communicator who would enjoy helping residents and families feel welcomed, informed and supported, we would love to hear from you.
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📌 Resident & Family Welcome Coordinator (Victoria)
🏢 Access Aged Care
📍 Victoria