At the NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training.
Temporary Full-Time: Up to 24 September ****.
Location Eveleigh or Parramatta with adaptable working arrangements available across NSW Department of Education offices.
A talent pool may be created through this recruitment process to fill anticipated vacancies over the next 18 months
Competitive remuneration ranging from $102,939 to $113,579 plus super & annual leave loading
The Executive Assistant provides high-level administrative and executive support to the Executive Director, Planning and Assessments, while enabling effective coordination across the broader directorate. This is a key role supporting smooth communication, well-managed operational workflows, and timely delivery of administrative functions that help leadership achieve quality outcomes.
What you'll do
Act as the Executive Director's point of contact by analysing requests, prioritising matters, and initiating action with discretion and confidentiality
Manage the Executive's diary, appointments, records, and correspondence
Coordinate travel arrangements and schedule and support meetings to enable effective operational delivery
Provide high-quality administration support, including word processing, PowerPoint, spreadsheets, databases, statistical and scheduling support
Track and follow up on staff deliverables to ensure work quality and on‐time completion
Attend meetings to capture minutes and actions, then follow up with relevant staff to ensure completion
Support leadership with purchasing, preparing orders, and processing payments in line with department policy, procedures, and relevant delegations
Monitor, raise, and implement improvements to administrative and executive support practices, systems, and procedures to optimise efficiency
Maintain effective records administration, ensuring systems stay up to date and records movement/tracking is completed in a timely manner
Manage competing priorities in a dynamic, high-volume environment while maintaining confidentiality,



accuracy, and timely communication
Coordinate and communicate effectively across multiple teams and stakeholders, ensuring deliverables are tracked and followed up consistently
For further information please click here to view the role description
About you
Has demonstrated experience in providing high quality executive and administrative support who thrives in a fast‐paced, high-volume environment
Are adaptable and flexible, willing to step in when needed to support business outcomes
Takes ownership of challenges and has a hands‐on and proactive approach
Possesses excellent written and verbal communication skills, with a strong grasp on corporate protocols
Has demonstrated experience in using Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
Are comfortable managing confidential information, balancing competing priorities and working independently while remaining responsive to directorate needs
Has demonstrated experience in preparing high-quality documents and analysing and interpreting data
Enjoys working collaboratively and can influence and coordinate across multiple stakeholders
Knowledge of and commitment to implementing the Department's Aboriginal Education Policy and upholding the Department's Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.
Essential requirements of the role
Demonstrated understanding of and commitment to the value of public education.
Benefits
Flexible working arrangements
35 hour working week
Competitive, salary sacrificing, employer's contribution to superannuation and annual leave loading
Flex Leave entitlements, generous holidays & leave conditions




Opportunities for advancement and mobility across the Department to support your career growth
Note:
the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.
As a condition of employment, successful candidates not currently employed by the Department must provide a valid Working with Children Check (WWCC) clearance number. Renewal is not required after the WWCC expires, as long as you remain in a non–child-related role. Employer obligations only apply while the WWCC is valid.
Candidates must have Australian work rights (citizens, permanent residents, New Zealand citizens or a valid work visa). Ongoing (permanent) roles are open to Australian citizens and permanent residents and New Zealand citizens, while temporary roles welcome applicants with a visa.
Closing date: Wednesday 9 September **** at 11:59pm.
For role enquiries please contact Allie Dearing via email ******
We welcome applications from people of all backgrounds, including but not limited to Aboriginal and/or Torres Strait Islander people, people of any age or gender, people from culturally and linguistically diverse groups and/or from the LGBTQIA+ community, veterans, refugees, people with disability, people with sensory differences, and neurodiverse people. If we can make some adjustments to our recruitment/interview process to better help you shine, please reach out to the contact person for this recruitment, details listed above. For more information, visit the NSW Department of Education's Diversity, equity and inclusion webpage.
A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.
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📌 Executive Assistant (New South Wales)
🏢 Stronger Smarter Institute
📍 New South Wales