Are you an organised, friendly, and proactive administrator who enjoys being the welcoming face of an organisation?
Do you thrive in a role where no two days are the same and your work directly supports young people and their families?
We're looking for a Campus Administrator to join our vibrant community school team on a part-time basis (0.8 FTE) .
This role is perfect for someone who enjoys a mix of front-of-house reception, administration, and collaboration with a passionate school team.
About us The Y Community School was established in **** to respond to the needs of young people who are disengaged or at significant risk of disengaging from mainstream education.
The school is part of Y Whittlesea, a not-for-profit that happens to be part of the oldest youth organisation in the world (YMCA), where all profits go back into our communities.
Our senior campus in Epping crafts a protected and inclusive learning environment for young people in years ***** who may have faced disengagement from education.
And we're growing, with a junior school campus for year 7-9 students, opening in January ****.
We're all about providing support, services, and programs to empower students to achieve their goals.
About the role As the Campus Administrator, you'll be the first point of contact for our school community, creating a warm and skilled environment for students, families, visitors, and staff.
You'll ensure the smooth day-to-day running of the campus through a range of administrative, communication, finance, and support tasks.
You'll also have the opportunity to take initiative, contribute ideas, and support events and activities that enrich the school experience.
Key responsibilities include: Front of House Duties Welcome and assist students, families, visitors, and contractors at the campus reception.
Coordinate visitor sign-in and sign-out processes, including late arrivals and early student departures.
Manage student enrolment enquiries,



school tours and coordinate enrolment interviews.
Administrative/Finance Support Maintain accurate student and campus records in the school management system.
Provide general administrative support to the school and leadership team.
Financial administration including managing payments, invoicing, banking, etc.
Manage office supplies and assist with logistical organising excursions, events, and activities.
Campus First Aid Officer duties — maintaining first aid supplies, recording incidents, and supervising administration of student medication.
Teamwork Communication Work collaboratively with teachers, educational youth workers, school leadership, and support services.
Communicate professionally with students, families, and staff.
Maintain confidentiality and follow school policies and procedures.
Contribute ideas to improve administrative processes and campus operations.
For a more detailed description of the role, check out the position description (copy link into browser).
Why join us?
Purpose-driven work – Be part of a community school helping young people reconnect with education to build positive futures.
Supportive team culture – work alongside a friendly, collaborative team.
Salary packaging – enjoy the benefits of not-for-profit salary packaging to increase your take home pay after tax.
Free gym access (Y Leisure City, Epping) and parking Staff benefits program – enjoy discounts or retail, entertainment and more.
About you You are friendly, organised, proactive, and enjoy helping people.
As a strong communicator, you create a warm and welcoming environment for students, families,



and visitors.
You're a team player who enjoys variety in your day, takes initiative when needed, and brings empathy, patience, and understanding when working in a diverse, student-focused environment.
What you'll need A current Employee Working with Children Check (or ability to obtain) National police check dated in the last 6 months (and an international police check if you've lived/worked overseas in the past 5 years).
Current level 2 First Aid and CPR is recommended prior to appointment (if possible).
Knowledge of the purpose and context of the Y Community School and the community it serves.
Experience working with the diverse needs of young people and those from diverse backgrounds, abilities and additional needs.
Experience in a front-of-house position or administrative role.
Previous experience in the school system is desirable but not essential.
How to apply We invite you to submit your resume and cover letter by clicking the 'Apply Now' button.
Applications close date: 11/09/2026 We encourage you to apply as soon as possible.
This position may close early if a suitable candidate is identified before the official closing date.
For enquiries about the role, please email ****** (applications must be submitted via the job ad to be considered, please do not apply by email).
Safeguarding Children and Young People At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities.
As such, we ensure that all of our candidates are appropriately screened (including police checks) to make sure that the right people are in the right roles.
To learn more about our screening processes, click here to view our Safeguarding Children and Young People Policy (copy link into your browser): / The Y is an equal opportunity employer and is committed to the safeguarding of children and young people.

📌 Campus Administrator (Melbourne)
🏢 Whittlesea
📍 Melbourne